Wayland Nursing And Rehabilitation Center
Inspection history, citations, penalties and survey trends for this long-term care facility in Keysville, Virginia.
- Location
- 730 Lunenburg Highw, Keysville, Virginia 23947
- CMS Provider Number
- 495226
- Inspections on file
- 14
- Latest survey
- April 25, 2025
- Citations (last 12 mo.)
- 0
Citation history
Health deficiencies cited at Wayland Nursing And Rehabilitation Center during CMS and state inspections, most recent first.
Staff failed to maintain sanitary conditions in the kitchen, including using a dusty fan that blew onto clean dishware, leaving food items uncovered or improperly labeled in the walk-in refrigerator, and not properly air-drying a food processor before use. These practices were acknowledged by staff as not meeting facility procedures and were reported to administration.
Facility staff did not maintain adequate documentation of QAPI meetings, including missing sign-in sheets and undated records, resulting in a lack of evidence that the QAPI program was consistently implemented or monitored as required by policy.
A resident experienced swelling and redness in the left knee following a prior fall, but the LPN did not immediately document the findings or directly notify the physician, instead placing the information in a communication book for non-urgent matters. The physician was not made aware until the next visit, resulting in a delay in assessment and intervention for the resident's change in condition.
Facility staff did not provide a resident with education or the opportunity to refuse psychoactive medications, specifically Risperidone and Sertraline, as required by facility policy. Documentation was lacking to show that the resident or their representative was informed about the risks, benefits, or alternatives to these medications before administration.
A resident's wheelchair cushion was observed to be torn and worn, with exposed foam, and had not been replaced despite the resident's report of its deteriorating condition. Staff confirmed the cushion should have been replaced according to facility policy, but the issue had not been addressed, resulting in a failure to maintain a safe and homelike environment.
Facility staff did not provide required clinical documentation to the receiving hospital during transfers for two residents, including a resident with moderate cognitive impairment and another admitted for multiple acute conditions. Interviews and record reviews confirmed the absence of necessary transfer records, such as medication lists and care plans, despite facility policy requiring these documents to accompany residents during transfers.
Staff did not follow the care plan for a resident requiring oxygen therapy, administering oxygen at a rate inconsistent with the physician's order. Additionally, another resident with contractures did not have a care plan addressing this condition, and no interventions or devices were in place to prevent worsening. Nursing and administrative staff confirmed these deficiencies during interviews.
A resident with moderate cognitive impairment and physical limitations was not provided with routine fingernail care, resulting in overgrown nails. Despite facility policy requiring daily grooming and staff acknowledgment of the need for nail care, the resident reported that staff had not recently offered assistance, and observations confirmed the deficiency.
A resident with bilateral hand and foot contractures did not receive documented interventions or assessments to prevent worsening of contractures. Staff were aware of the contractures but could not provide evidence of implemented or documented treatments, and therapy records were incomplete due to provider changes.
A resident with COPD and respiratory failure received oxygen therapy at a flow rate above the physician-ordered two liters per minute, as observed on multiple occasions. Despite clear orders, care plan instructions, and staff knowledge of proper flow meter reading, the oxygen flow rate was not consistently maintained at the prescribed level.
Facility staff did not monitor for side effects in two residents who were administered psychoactive medications, including Risperidone, Sertraline, and Seroquel, as ordered. Clinical records lacked evidence of side effect monitoring, and interviews with the DON confirmed the absence of such monitoring. The facility's policy did not specify procedures for monitoring side effects.
Staff failed to document care provided for two residents, including catheter care for one resident and the assessment of swelling and redness in another resident's knee. In both cases, care was provided and communicated among staff, but not recorded in the clinical record as required by facility policy.
Staff failed to post daily nurse staffing information before the start of a shift on one occasion and did not display the information in a location accessible to residents and visitors on multiple occasions. Observations showed the posting was either missing or placed inside the nurses' station, which was not accessible to residents or visitors. Interviews with an LPN and the DON confirmed the posting process and acknowledged the inaccessibility of the location.
Failure to Maintain Sanitary Food Storage and Preparation Practices
Penalty
Summary
Facility staff failed to maintain sanitary conditions in the kitchen, as evidenced by several observations. A 26-inch fan coated in dust was found blowing directly onto clean meal tray covers, tray bottoms, bowls, cups, and glasses stored on a metal shelving unit. The fan's position and condition resulted in dust being blown onto these clean items. Inside the walk-in refrigerator, multiple food storage issues were identified: uncovered bowls of mixed fruit were left exposed on a ladder rack, a Ziploc bag containing sliced Swiss cheese was left open to the environment, and a sandwich wrapped in paper was found without a name or date label. Additionally, a food processor that was stated to be clean and ready for use was found with standing water inside the bowl, a wet blade, and a wet lid, indicating it had not been properly air-dried as required by facility policy. Staff interviews confirmed that these practices did not align with facility procedures. The staff member acknowledged that the fruit bowls should have been covered, the cheese bag closed, and the sandwich labeled with a name and date. The food processor was also recognized as improperly dried, which could allow for bacterial or mold growth. The staff member agreed that the dusty fan should not have been blowing into the kitchen and that it was contaminating clean items. These findings were communicated to facility administration, including the administrator, DON, nurse consultant, and an administrator colleague.
Failure to Maintain QAPI Meeting Documentation
Penalty
Summary
Facility staff failed to maintain evidence of a continuous Quality Assurance and Performance Improvement (QAPI) program, as required by their policy, for nine out of ten quarters reviewed. During the survey, the administrator was unable to provide complete QAPI meeting attendance records for the period between Q4 of 2022 and Q4 of 2024. The records that were provided were incomplete, with missing sign-in sheets, undated documents, and an inability to identify the specific dates when meetings took place. Additionally, some records showed that required attendees, such as the infection preventionist and the director of nursing, were absent from certain meetings. Interviews with administrative staff confirmed that while QAPI meetings were reportedly held monthly or at least quarterly, there was insufficient documentation to support this claim. The facility's QAPI policy required regular, at least quarterly, meetings, but the lack of proper records and sign-in sheets meant there was no verifiable evidence that the QAPI program was being consistently implemented or monitored during the review period.
Failure to Timely Notify Physician of Change in Condition
Penalty
Summary
Facility staff failed to notify the physician in a timely manner regarding a resident's change in condition, specifically swelling and redness to the left knee observed on 3/6/24. The initial observation of the knee issue was made by a CNA and reported to the primary nurse, who assessed the resident but did not immediately document the findings or directly notify the physician. Instead, the information was placed in the physician communication book, which is used for non-urgent matters to be addressed during the physician's next visit. The physician did not see the resident until the following day, at which point an x-ray was ordered. The resident had a history of a fall on 2/25/24, after which no injuries were noted and the resident did not initially complain of pain. Over a week later, swelling and redness were observed in the left knee, but there was no immediate documentation or direct physician notification regarding this change in condition. The clinical record lacked evidence of timely documentation or communication to the physician about the new symptoms observed on 3/6/24. Interviews with facility staff confirmed that the nurse should have called the physician and documented the assessment and findings in the medical record, rather than relying on the communication book. The delay in direct physician notification and lack of timely documentation in the clinical record constituted the deficiency identified by surveyors.
Failure to Provide Education and Refusal Opportunity for Psychoactive Medications
Penalty
Summary
Facility staff failed to provide required education and the opportunity to refuse psychoactive medications for one resident. Clinical record review showed that the resident was prescribed Risperidone 0.5 mg daily and Sertraline 50 mg daily, and these medications were administered as ordered. However, there was no documentation in the medical record indicating that the resident or their representative was informed about the risks and benefits of these medications, nor was there evidence that the resident was given the option to refuse them. Interviews with facility staff, including the director of nursing, confirmed that the facility's policy requires obtaining consent and providing education regarding psychotropic medications, which carry specialized risks for side effects. The facility's own policy also states that residents have the right to accept or decline such medications after being informed of the risks, benefits, and alternatives. Despite these requirements, no documentation or evidence of such education or opportunity for refusal was found for the resident in question.
Failure to Maintain Resident's Wheelchair Cushion in Good Repair
Penalty
Summary
Facility staff failed to maintain a homelike environment for one resident by not ensuring the resident's wheelchair cushion was in good repair. Observations revealed that the resident's wheelchair cushion was torn on both corners, exposing the yellow foam underneath. The resident reported that the cushion had been in use for a long time, the holes had started small and grown larger, and the cushion had lost its padding due to age. The resident also stated that a replacement had never been offered. Staff interviews confirmed that the process for replacing damaged wheelchair cushions involved notifying therapy, but in this case, the torn cushion had not been addressed. The LPN acknowledged upon observation that the cushion should be replaced and indicated she would notify the appropriate staff. Facility policy states that residents have the right to a safe, clean, comfortable, and homelike environment, but this was not upheld in this instance.
Failure to Provide Required Documentation During Resident Transfers
Penalty
Summary
Facility staff failed to provide required documentation to the receiving hospital during facility-initiated transfers for two residents. In one case, a resident with moderate cognitive impairment, as indicated by a BIMS score of 8 out of 15, experienced respiratory distress on two separate occasions. On both occasions, the resident was transferred to the hospital after nursing staff administered treatments and notified the physician. However, there was no evidence in the electronic health record that the necessary documentation was sent to the hospital during these transfers. For another resident, staff did not provide evidence that clinical documentation necessary for continuity of care was sent to the hospital during a transfer for evaluation and treatment of high fever and subsequent admission for influenza, UTI, and sepsis. The clinical record lacked documentation that the resident's representative and physician contact information, advance directive information, instructions for ongoing care, medication list, or care plan goals were sent to the receiving facility. Interviews with administrative staff and nursing personnel confirmed that there was no evidence of the required documentation being sent during these transfers. The facility's policy stated that an approved transfer and referral record, along with any additional medical information required by the receiving facility, should accompany the resident during transfer, but this was not evidenced in the reviewed cases.
Failure to Develop and Implement Comprehensive Care Plans for Oxygen Therapy and Contractures
Penalty
Summary
Facility staff failed to develop and implement comprehensive care plans for two residents. For one resident with COPD and respiratory failure, staff did not follow the physician's order for oxygen therapy, as observations showed the oxygen flow rate was set between two and three liters per minute, rather than the ordered two liters per minute via nasal cannula. The resident's care plan specified that oxygen therapy should be administered as ordered, but this was not consistently followed. Staff interviews confirmed that the care plan was not adhered to when the oxygen was not set according to the physician's order. For another resident, staff failed to develop a care plan addressing the resident's contractures, despite repeated observations of contracted hands and feet. No contracture-related devices were observed in use, and the comprehensive care plan did not include interventions to prevent worsening of contractures. Interviews with nursing staff and the MDS coordinator confirmed that the contractures were not addressed in the care plan, and the CNA was unaware of any required interventions for the contractures.
Failure to Provide Routine Fingernail Care
Penalty
Summary
Facility staff failed to provide routine fingernail care for one resident who was unable to trim their own nails. The resident, who was moderately impaired in decision-making according to a recent BIMS assessment, was observed on multiple occasions to have fingernails approximately 1/4 inch long. Although the resident's care plan indicated that activities of daily living and personal care would be completed with staff support as appropriate, the resident reported that staff had not recently offered to trim their nails and that they were unable to do it themselves. Interviews with staff revealed that CNAs were responsible for trimming fingernails unless the resident was diabetic, in which case a nurse would perform the task. Both LPN and CNA staff acknowledged that the resident's nails were long and needed trimming, and that nail care was typically assessed daily, especially on shower days. Facility policy required daily grooming, including nail care, but this was not provided as needed for the resident in question.
Failure to Implement and Document Contracture Interventions
Penalty
Summary
Facility staff failed to implement interventions to prevent the worsening of contractures for a resident with bilateral contractures in both hands and feet. The resident was repeatedly observed lying in bed with contracted hands and feet, and no contracture-related devices were in use during these observations. Interviews with nursing and therapy staff confirmed awareness of the contractures, but there was no evidence in the clinical record or therapy notes that the contractures had been assessed or that interventions had been implemented. Nursing staff stated that interventions, such as floating heels and placing items in the resident's hands, were used as tolerated, but there was no documentation to support these claims or to indicate the resident's tolerance or refusal. Further review revealed that therapy staff had not assessed or treated the contractures, and previous therapy records were unavailable due to changes in therapy providers. The facility's policy indicated that range of motion exercises were performed daily with bathing and were not documented. However, there was no evidence that these exercises or any other interventions were being carried out or documented for the resident's contractures, leading to a failure to address the resident's needs for maintaining or improving range of motion.
Failure to Maintain Physician-Ordered Oxygen Flow Rate
Penalty
Summary
Facility staff failed to provide respiratory care and services as ordered for one resident with COPD and respiratory failure. The resident was admitted with these diagnoses and had a physician's order for oxygen therapy at a flow rate of two liters per minute via nasal cannula. Multiple observations on different days revealed that the oxygen flow rate being delivered to the resident was between two and three liters per minute, rather than the prescribed two liters per minute. The resident's care plan also specified that oxygen therapy should be administered at the ordered rate and device. Staff interviews confirmed that the correct method for reading the oxygen flow meter is to ensure the bottom of the float ball is on the prescribed liter line, as also indicated in the manufacturer's instructions and facility policy. Despite these guidelines, the oxygen flow rate was not maintained at the physician-ordered level during the observed periods. The deficiency was brought to the attention of facility administrative and nursing leadership, but no additional information was provided prior to the survey exit.
Failure to Monitor for Side Effects of Psychoactive Medications
Penalty
Summary
Facility staff failed to monitor for side effects in residents receiving psychoactive medications. For one resident, there were active orders for Risperidone 0.5 mg daily and Sertraline 50 mg daily, both of which were administered as ordered according to the medication administration records for March and April 2025. However, a review of the clinical record did not reveal any evidence that staff were monitoring for side effects associated with these medications. Another resident was prescribed Seroquel 50 mg nightly, which was also administered as ordered during the same period. Similarly, there was no documentation or evidence in the clinical record that staff monitored for side effects related to this medication. Interviews with the DON confirmed that the facility is responsible for monitoring side effects of all psychoactive medications, and acknowledged that the facility's software sometimes triggers reminders for such monitoring, but in these cases, it had not done so. A review of the facility's policy on Psychotropic Drug Therapy did not reveal specific steps for monitoring side effects of psychoactive medications. No additional information or documentation regarding monitoring was provided prior to the survey exit.
Failure to Maintain Complete and Accurate Clinical Records
Penalty
Summary
Facility staff failed to maintain complete and accurate clinical records for two residents. For one resident with an indwelling urinary catheter, staff did not document the catheter care provided each shift. Although the resident and a CNA confirmed that catheter care was performed regularly, there were no physician orders for catheter care and no documentation in the clinical record to reflect that this care was being provided. The CNA stated she was unaware of any place in the record to document this care. For another resident, staff did not document the initial observation of swelling and redness to the left knee. The resident, who had a history of coronary artery disease, dementia, atrial fibrillation, cerebrovascular accident, osteoarthritis, and previous knee replacement, was noted to have swelling and redness by a CNA, which was reported to the LPN. The LPN assessed the knee and notified the physician using a communication book, but did not document the assessment or findings in the medical record. The physician later evaluated the resident, ordered an x-ray, and the resident was sent to the ER after an acute fracture was identified. Facility policy requires that all actions taken in response to a resident's problem be documented in the medical record, as it serves as legal proof of care provided. In both cases, the lack of documentation failed to meet accepted professional standards for maintaining complete and accurate clinical records.
Failure to Post Daily Nurse Staffing Information in Accessible Location
Penalty
Summary
Facility staff failed to post daily nurse staffing information prior to the start of the shift on one observed date and did not post the information in a location that was readily accessible to residents and visitors on three observed dates. Observations revealed that the staffing information was either missing or posted inside the nurses' station, which was not accessible to residents or visitors due to privacy reasons. The posting was placed inside a plastic page protector on an interior wall, making it difficult to see, especially for individuals in wheelchairs or with poor eyesight. Interviews with staff, including an LPN and the director of nursing, confirmed that the night nurse was responsible for posting the daily staffing information and that the posting was typically hung inside the nurses' station. The director of nursing acknowledged that the posting was not completed prior to the start of the shift on one date and that the location was not accessible to residents or visitors. The administrator later confirmed via email that the facility did not have a policy regarding daily staff posting and stated that they followed federal regulations.
Latest citations in Virginia
Staff failed to consistently provide and/or document required ADL care, including incontinence care, turning/positioning, and bathing, for several dependent residents with bowel and bladder incontinence and significant cognitive impairment. One resident’s representative reported finding the resident in a wet brief on multiple weekend visits, while ADL records over several months showed numerous blank entries for incontinence care across all shifts despite care plans requiring continence care and facility policy mandating daily personal care and linen changes when soiled. Another resident, dependent for bathing, received only two showers over a two‑week period, contrary to policy requiring at least twice‑weekly showers, even though a CNA stated showers were given at least twice weekly and documented. Additional residents with incontinence and immobility had missing documentation of toileting hygiene and turning/positioning on specific dates and shifts, despite care plans directing staff to observe for moisture and provide care as indicated and CNAs describing a two‑hour rounding and documentation process in the electronic record.
Facility staff allowed unsafe smoking practices by permitting a resident, assessed as an independent smoker with no cognitive impairment, to smoke in a non-designated courtyard lacking ashtrays, fire-safe disposal containers, a fire extinguisher, or a fire blanket, and to extinguish and discard a cigarette into a trash can containing combustible materials during high winds. Staff acknowledged that residents sometimes smoked in this non-designated area and were only redirected when noticed, while the designated smoking courtyard, though equipped with a fireproof disposal can and smoking blanket, contained a fire extinguisher with no inspection tag or documented inspection. These actions and inactions conflicted with the facility’s smoking policy requiring designated outdoor areas and noncombustible ashtrays, leading surveyors to identify immediate jeopardy and substandard quality of care related to accident hazards and smoking safety.
A cognitively impaired resident with multiple medical conditions and severe behavioral disturbances repeatedly engaged in verbal and physical aggression toward other residents and staff, including yelling profanities, ramming a wheelchair, attempting to strike a resident using a walker, kicking another resident near an elevator, and kicking and punching a nurse. Behavior notes documented that these incidents occurred frequently and that simple separation and moving the resident to a quiet area were ineffective. Staff interviews confirmed that the resident’s behavior was unpredictable, triggered when his demands were not met immediately, and directed at various residents and staff. Although psychiatric documentation and the care plan called for identifying triggers, redirection, 1:1 staffing, and psychosocial interventions, staff responses remained largely reactive, and one documented altercation involving two residents was not investigated or summarized, resulting in a failure to protect residents from abuse.
Staff failed to follow a physician’s order requiring blood pressure checks before administering Nifedipine ER to a resident with hypertension and multiple comorbidities. Over a two-week period, there were 15 administrations of the medication without any documented pre-dose BP readings in the MAR or EHR. An LPN reported that BPs are only taken when specifically ordered and acknowledged that nurses are expected to read orders prior to giving medications. The DON later stated that blood pressure had been checked and the medication was eventually discontinued.
The facility failed to report and investigate an incident in which a cognitively impaired resident with multiple comorbidities yelled at another resident in the dining area, then rammed the wheelchair of one resident and attempted to strike another, prompting staff to separate the residents and complete skin assessments. Two other residents, one with heart failure, kidney disease, dysphagia, and a cognitive communication deficit, and another with cerebral palsy and psychiatric diagnoses, were upset following the altercation, and documentation later showed that one had been pushed. Despite the DON being informed and the facility’s abuse policy requiring prompt reporting of all alleged abuse, no incident synopsis or investigation was completed or reported to the state agency for the residents involved in this altercation, and the administrator later acknowledged that an investigation and incident summary should have been completed.
The facility failed to investigate a resident-to-resident abuse incident in which a cognitively impaired resident with multiple comorbidities yelled at another resident in the dining area, then rammed a wheelchair and attempted to strike two cognitively intact residents with significant medical and psychiatric histories. Staff separated the residents and performed skin assessments that showed no injuries, but the involved residents were upset. Despite documentation that one resident had been pushed and an abuse policy requiring immediate review and investigation of all allegations or observations of abuse, the DON did not initiate an incident synopsis or investigation because staff had intervened before further harm occurred, and the administrator later confirmed that no investigation or incident summary was completed for this event.
A resident with multiple diagnoses, including dementia and severe cognitive impairment, had a behavior care plan that listed an intervention of "1:1 supervision as indicated" without defining when it should start, whether it was continuous or behavior-based, what behaviors would trigger it, or how long it should last. During interview, the DON explained that staff initiate 1:1 supervision when the resident becomes aggressive toward another resident and continue it until the resident deescalates, and acknowledged the care plan lacked needed specificity. This incomplete and non-measurable care plan for behavior management led to the cited deficiency.
A cognitively impaired, fully ambulatory resident with Wernicke’s encephalopathy and severe deficits engaged in sexual acts with another resident and was later found partially unclothed in a female resident’s room, despite care plan directives for immediate separation and 1:1 monitoring that staff were unaware of and did not implement. The resident had a documented pattern of wandering, entering other residents’ rooms during personal care, exit seeking, and a prior elopement through a courtyard gate, yet an elopement assessment later incorrectly denied a history of elopement and minimized safety and privacy risks. A Wander-Guard was ordered but not consistently in place or care planned, the courtyard gate alarm was found turned off with no staff present while residents were in the courtyard, and required abuse and elopement incidents were not properly reported or investigated per federal, state, and facility policy, resulting in Immediate Jeopardy and substandard quality of care findings.
A resident with severe cognitive impairment and Wernicke’s encephalopathy, who was fully ambulatory and known to wander and seek exits, repeatedly entered other residents’ rooms, attempted to leave through exit doors, and eloped from an enclosed courtyard through a gate whose alarm had been turned off and was not monitored by staff. Despite a provider order and care plan for a Wander-Guard and elopement precautions, the device was removed and not replaced, and care plan interventions were not implemented or documented. The same resident was later found performing oral sex on another resident and, on a separate occasion, partially undressed on a female resident’s bed, despite lacking capacity to consent; required 1:1 supervision was care planned but not communicated to or followed by staff. Incidents of elopement and sexual contact were not accurately assessed or reported to the state agency, and documentation of elopement risk and abuse investigations was incomplete, leading surveyors to cite Immediate Jeopardy for accidents, hazards, abuse, and neglect.
Staff failed to ensure residents knew where to find contact information for the State Survey Agency and the State LTC Ombudsman. Required lists of names, mailing/email addresses, and phone numbers were posted behind the concierge desk in an area not accessible to residents, and no other signage was present on the unit. During a Resident Council meeting, all residents present were unable to identify the location of this information and were unaware of their right to file complaints with the State or Ombudsman. Later, two residents taken to see the posting stated they had not known it was there, while the concierge reported residents must ask for the information and that none had done so during her tenure.
Failure to Provide and Document Required Incontinence Care and Bathing for Dependent Residents
Penalty
Summary
Facility staff failed to provide required ADL care, specifically incontinence care and bathing, to multiple dependent residents as documented in clinical records, interviews, and facility documents. One resident with severe cognitive impairment, always incontinent of bowel and bladder and dependent on staff for toileting hygiene, had extensive gaps in ADL documentation over several months. ADL records from January through March showed multiple dates and shifts where incontinence care entries were left blank, despite a care plan stating the resident’s bowel and bladder continence needs were to be met and a facility policy requiring daily personal care and clean clothing and linens each time they were soiled. The resident’s representative reported visiting on weekends and finding the resident’s brief appearing wet for hours. CNAs interviewed stated that incontinence care was provided every two hours and documented as evidence of care, but the records did not reflect consistent documentation. Another resident, moderately cognitively impaired and dependent for showering and bathing, did not receive showers at the frequency required by facility policy and the resident’s care plan. Clinical documentation over a two‑week period showed that the resident received only two showers, even though the policy required tub/shower baths not less than twice weekly and the care plan specified assistance with bathing and hygiene as required. The resident’s authorized representative expressed concern that the resident was not being showered regularly. A CNA reported that showers were given at least twice a week and documented in the electronic system, and that refusals were verified by the nurse, but the documentation reviewed did not show showers being provided at the required frequency. Additional residents with bowel and bladder incontinence and dependence on staff for toileting, hygiene, and positioning also had missing documentation of incontinence care and turning/positioning on specific dates and shifts. One resident, frequently incontinent and dependent on staff for toileting, had no documented toileting hygiene on two night shifts in June, despite a care plan directing staff to observe for moisture and provide care as indicated. Two other residents, both severely cognitively impaired, dependent for locomotion, transfer, dressing, toileting, and hygiene, and care‑planned for bladder and bowel incontinence and risk for pressure ulcer development, had ADL records with missing evidence of incontinence care and turning/positioning on multiple day and night shifts across several months. CNA interviews described a process of rounding at the beginning of the shift and then every two hours, with all care documented in the electronic record and the understanding that if it is not documented there is no evidence it was done, yet the reviewed records contained numerous blank entries for required care.
Unsafe Smoking Practices and Inadequate Fire Safety Controls
Penalty
Summary
Facility staff failed to ensure the environment remained free of accident hazards and did not provide adequate supervision and safety measures related to resident smoking. Staff permitted residents to smoke in a non-designated courtyard that lacked required fire safety controls, including ashtrays or fire-safe disposal containers, a fire extinguisher, or a fire blanket. The trash receptacle in this area contained combustible materials such as paper, cardboard, and plastic liners, and there were high winds at the time of observation, all of which were documented as increasing the fire ignition risk. On one observed occasion, a resident admitted for post-surgical rehabilitation, with an MDS BIMS score of 15 indicating no cognitive impairment and assessed as an independent smoker, was seen smoking in the non-designated courtyard. The resident extinguished a cigarette on the ground and discarded it into the trash receptacle containing combustible waste. No appropriate smoking safety equipment or supervision was present in that courtyard at the time. Staff interviews confirmed that the courtyard where the resident was observed smoking was not a designated smoking area, although residents sometimes smoked there and staff only attempted to redirect them when noticed. The designated smoking courtyard, located in a different area, was reported to have a fireproof metal can for cigarette disposal, a fire extinguisher, and a smoking blanket; however, the fire extinguisher in that designated area had no inspection tag or date and appeared to be a store-bought unit with no evidence of inspection. The facility’s smoking policy required the Administrator to designate outdoor smoking areas and mandated access to noncombustible ashtrays in those areas, but these requirements were not consistently implemented or enforced, contributing to the identified deficiency and immediate jeopardy related to accident hazards and smoking safety.
Removal Plan
- Resident #10 was placed on 1:1 observation for safety reasons due to smoking in an unauthorized area.
- Resident #10 was re-educated on the smoking policy and procedure, including smoking location and cigarette disposal.
- Locks were ordered to be installed on the courtyard doors to prevent unauthorized smoking.
- Lock installation on the non-designated courtyard began.
- The Facility Administrator will conduct a town hall meeting with residents that smoke to review the facility smoking policy (locations, cigarette disposal, and consequences for non-compliance up to suspension of smoking privileges or potential discharge).
- All residents that smoke will have a new smoking policy acknowledgement obtained.
- The Interdisciplinary Team will be educated by the President of Operations on the smoking policy and designated smoking areas.
- Facility staff will be educated by the Director of Nursing or designee on the smoking policy and designated smoking areas; no employee will be allowed to work until educated.
- The Administrator or designee will conduct weekly environmental safety rounds three times a week for 4 weeks, then monthly audits for 2 months to ensure no resident is smoking in a non-designated smoking area.
- The Administrator made the Medical Director aware of the Immediate Jeopardy via telephone.
Failure to Protect Residents From Ongoing Aggression and Abuse by a Cognitively Impaired Resident
Penalty
Summary
The deficiency involves the facility’s failure to protect multiple residents from physical and verbal abuse by another resident with known aggressive behaviors. One resident with severe cognitive impairment and diagnoses including heart failure, diabetes, dementia, hemiplegia, and seizure disorder repeatedly exhibited aggression toward other residents and staff. Behavior notes documented frequent verbal outbursts with expletives, yelling, and threatening behavior, as well as physical aggression such as ramming another resident’s wheelchair, attempting to strike a resident using a walker, and kicking and punching a nurse. These behaviors were noted to occur multiple times per week or daily, and staff documented that separating the resident from others and moving him to a quiet location were not effective interventions. The aggressive resident’s behaviors were directed toward several specific residents. On one occasion, when another resident came downstairs to visit friends, the aggressive resident yelled profanities and ordered him to leave. On another date in the dining room, the aggressive resident stared and ground his teeth, yelled loudly, frightened two female residents, rammed one resident’s wheelchair as she tried to leave, and lunged toward another resident with a walker, swinging his arms in an attempt to hit her before a male nurse intervened. During the same incident, the aggressive resident kicked and punched a nurse, causing bruising and a knot on the shin and bruising on the chest. On a later date at the elevator, when the aggressive resident encountered another resident he disliked, he began screaming profanities, kicked the other resident, and swung at him, causing the other resident to back into the wall and yell. Additional behavior notes described the aggressive resident yelling repetitively, grinding his teeth, shaking with anger, and attempting to attack a female resident after she asked him to stop yelling, with staff intervening to block him. Staff interviews confirmed that this resident’s behaviors were sporadic, unpredictable, and could be directed at anyone, and that he became aggressive when his wants were not met immediately. Staff reported that another resident was a known trigger and had been moved to another unit, but the aggressive behaviors toward other residents and staff continued. Psychiatric documentation indicated that the aggressive behavior was possibly related to vascular dementia and a mood disorder, and the treatment plan called for identifying triggers, redirection, one-to-one staffing, and psychosocial interventions; however, staff described their responses as largely reactive, focused on separation and occasional one-to-one, and behavior notes repeatedly documented that these interventions were ineffective. The facility also failed to produce an incident summary or investigation for the incident involving two residents in the dining room, despite documentation that they were involved and upset at the time. Interviews with the affected residents showed that they experienced the aggressive resident as loud, hateful, rude, and a bully. One resident reported that the aggressive resident had been physically aggressive toward him in the elevator but that he did not sustain injuries. Two female roommates reported that the aggressive resident had not physically contacted them but had come toward one of them aggressively and was stopped, and they described him as hateful, loud, and believing he should get everything he wants. Another resident stated that the aggressive resident had been aggressive toward her and that she tried to stay to herself. Staff, including CNAs, LPNs, the unit manager, social services, and the facility NP, consistently described the aggressive resident as unpredictable, easily escalated when his demands were not met, and requiring separation when angry. Despite ongoing, documented aggressive behaviors toward multiple residents and staff over an extended period, the facility did not implement and sustain effective interventions to prevent further abuse, and did not consistently investigate all incidents, resulting in a failure to ensure residents’ right to be free from abuse.
Removal Plan
- Resident #1 was placed on 1 to 1 supervision and will remain on 1 to 1 supervision while out of bed until discharge or a significant change in condition limits the resident's physical ability to encounter another resident; while in bed the resident is not considered a risk because the resident cannot transfer independently.
- Residents #2, #3, #4, and #5 will receive follow-up psychosocial support from facility staff.
- The facility will continue attempts to find alternative placement for Resident #1.
- All residents in the facility will be screened for evidence of abuse and neglect (interviewable residents with BIMS ≥ 8 interviewed using an abuse questionnaire; non-verbal residents and residents with BIMS ≤ 7 assessed head-to-toe to validate absence of signs of physical abuse).
- Any identified concerns from the screening will be addressed according to the facility Abuse Policy.
- All residents will be assessed/reviewed for similar behaviors as exhibited by Resident #1 by reviewing all Facility Reportable Incidents (FRIs), and care plans will be reviewed and revised with interventions for any identified residents.
- All facility and agency staff will be reeducated on the facility Abuse Policy, including abuse prevention, types of abuse, and abuse reporting.
- Staff not present will be required to complete mandatory abuse-policy education prior to the start of their next shift.
- No staff member will be allowed to return to work until the mandatory abuse-policy education has been completed.
- New hire orientation will include abuse-policy training as part of the new hire process.
- All agency staff will be required to complete abuse-policy education prior to starting work in the facility.
- Facility leadership will be reeducated by the Regional Director of Clinical Operations and Regional Director of Operations on assessing triggers, root causes, and escalation patterns and developing an effective and sustained supervision and separation intervention for residents with behavioral disturbances.
- The Medical Director was notified of the situation.
- The facility conducted an Ad Hoc QAPI committee meeting to accept the IJ Removal Plan.
Failure to Obtain Ordered Blood Pressure Readings Before Antihypertensive Administration
Penalty
Summary
Facility staff failed to ensure a resident was free from significant medication errors by not following a physician’s order requiring blood pressure assessment prior to administering an antihypertensive medication. The resident had diagnoses including quadriplegia, primary progressive multiple sclerosis, aphasia, anemia, cognitive communication deficit, and essential primary hypertension, and was assessed as cognitively intact with a BIMS score of 15 but dependent on staff for all ADLs, requiring a mechanical lift for transfers and an electric wheelchair for ambulation. The physician’s order for Nifedipine ER 30 mg once daily for hypertension, dated 6/2/25, directed staff to hold the medication if the systolic blood pressure was less than 120. Review of the MAR from 3/31/26 through 4/14/26 showed no recorded blood pressures prior to administration of Nifedipine on 15 occasions. During interview, an LPN stated that blood pressures are not automatically taken when administering blood pressure medications and that if there is an order to obtain blood pressure prior to administration, it would be recorded on the MAR, and blood pressures are documented in the EHR. The LPN was unable to locate any blood pressure readings prior to Nifedipine administration in the EHR and acknowledged that nurses should read orders before giving medications and that not checking blood pressure before administration could result in the resident’s blood pressure “bottoming out.” The DON later stated that blood pressure had been checked and the medication was discontinued because the resident no longer needed it.
Failure to Report and Investigate Resident-to-Resident Abuse Incident
Penalty
Summary
The deficiency involves the facility’s failure to report and investigate resident-to-resident abuse incidents involving three residents. One resident with heart failure, diabetes, dementia, hemiplegia, seizure disorder, and a severely impaired cognitive score of 5 was involved in an altercation in the dining area with two other residents. One of the other residents had heart failure, kidney disease, dysphagia, a cognitive communication deficit, and a mildly impaired cognitive score of 12, while the third resident had cerebral palsy, anxiety, bipolar disorder, a psychotic disorder, and was cognitively intact with a score of 15. Progress notes showed that during the dining incident, the cognitively impaired resident began yelling "No" to another resident nearby, after which one of the female residents told the resident to stop. The cognitively impaired resident then rammed the wheelchair of one of the female residents and started swinging and trying to attack the other female resident, requiring staff to separate all residents. Staff interviews and record review confirmed that the residents were separated and skin assessments were completed, with no injuries identified, although the two female residents were upset at the time. The RN who documented the behavior reported that the DON was informed of the involvement of the two female residents. When surveyors requested all investigations and incident summaries related to the aggressive resident’s behavior toward others, the facility produced documentation only for a separate altercation involving a different resident, and there was no evidence of an investigation or incident synopsis for the dining room altercation involving the two female residents. The DON stated that no incident synopsis or report was completed because there was no actual physical abuse due to staff separating the residents. Later review of a progress note showed that one of the female residents had been pushed by the aggressive resident, and the administrator acknowledged that no investigation or incident summary was found and that one should have been reported. This failure occurred despite the facility’s abuse policy requiring all alleged violations involving abuse to be reported immediately, but no later than two hours after the allegation is made.
Failure to Investigate Resident-to-Resident Abuse Incident
Penalty
Summary
The facility failed to investigate an incident of resident-to-resident abuse involving three residents. One resident with diagnoses including heart failure, diabetes, dementia, hemiplegia, and seizure disorder, and a severely impaired cognitive score of 5 on the most recent MDS, was involved in an altercation in the dining area with two cognitively intact residents whose diagnoses included heart failure, kidney disease, dysphagia, cognitive communication deficit, cerebral palsy, anxiety, bipolar disorder, and psychotic disorder. Progress notes documented that during the incident, the cognitively impaired resident began yelling "No" to another resident near the dining area, after which one of the female residents told this resident to stop. The cognitively impaired resident then rammed one resident’s wheelchair and started swinging and trying to attack the other resident, and staff separated all residents involved. During interviews, the RN who wrote the behavior note confirmed that the residents were separated, the DON was informed, and skin assessments were completed on the two cognitively intact residents, which showed no injuries, though both were upset at the time. When surveyors requested all investigations and incident summaries related to the aggressive resident’s behavior toward others, the facility produced documentation only for a separate altercation involving a different resident, and there was no evidence of an investigation or incident summary for the dining room altercation involving the two cognitively intact residents. The DON stated there was no incident synopsis or investigation because there was no actual physical abuse due to staff separating the residents. Later review of a progress note indicating that one resident had been pushed did not yield any additional documentation, and the administrator acknowledged that an investigation and incident summary should have been completed. The facility’s abuse policy required designated staff to immediately review and investigate all allegations or observations of abuse and to communicate results to the administrator and appropriate officials within five working days, but no such investigation was completed for this incident.
Failure to Specify Parameters for 1:1 Supervision in Behavior Care Plan
Penalty
Summary
Facility staff failed to develop and implement a comprehensive, measurable behavior care plan for one resident requiring 1:1 supervision. The resident had diagnoses including heart failure, diabetes, dementia, hemiplegia, and seizure disorder, and a recent MDS with a cognitive score of 5 indicating severe cognitive impairment. Review of the resident’s behavior care plan showed an intervention initiated on 12/30/25 that stated "1:1 supervision as indicated" without specifying parameters such as timeframe, whether the supervision was continuous or behavior-based, what specific behaviors would trigger its use, or the duration of the intervention. During an interview on 3/19/26 at 12:15 p.m., the DON stated that the resident is placed on 1:1 when he becomes aggressive toward another resident and remains on 1:1 until he deescalates, and acknowledged that the care plan should be more specific regarding 1:1 supervision. This lack of detailed parameters and measurable actions in the written care plan for 1:1 supervision constituted the deficiency identified by surveyors for failure to develop and implement a complete care plan that met all of the resident’s needs with clear timetables and measurable interventions.
Failure to Protect Cognitively Impaired Resident From Sexual Abuse and Elopement Due to Inadequate Supervision and Reporting
Penalty
Summary
The deficiency involves the facility’s failure to protect a cognitively impaired resident from sexual abuse and neglect, including inadequate supervision despite known risks. One resident with Wernicke’s encephalopathy and severe cognitive impairment, reflected by a BIMS score of 99, was fully ambulatory and had a documented history of wandering, exit seeking, and intrusive behaviors into other residents’ rooms. Another resident involved in a sexual incident had mild cognitive impairment with a BIMS score of 13 and self-propelled in a wheelchair. On one occasion, documentation showed the cognitively impaired resident was found in another male resident’s room on his knees performing oral sex; the residents were separated, and the cognitively impaired resident later had no recollection of the event. A subsequent progress note documented the same cognitively impaired resident sitting on the side of a female resident’s bed with his pants off while the other resident was fully clothed under the covers; staff could not later identify this third resident for surveyors. The facility’s care planning and supervision for the cognitively impaired resident were deficient. A comprehensive care plan entry dated 2/24/26 identified a psychosocial well-being problem related to sexual/physical contact with another resident and directed staff to immediately separate and remove the resident from such situations and notify the NP and responsible party/guardian. Another care plan entry dated 3/9/26 specified that the resident had obsessive compulsive behavior and required 1:1 monitoring at all times, medication administration as ordered, and redirection and cues as needed. However, multiple nursing staff and CNAs interviewed on 3/17/26 and 3/18/26 denied knowing that the resident was to be on 1:1 supervision, and supervision was not provided. The care plan interventions focused on reacting after sexual or physical contact was found, and there was no evidence of preventative measures being implemented to protect the resident from himself or to protect others from him. None of the care plan interventions for behaviors or elopement were documented as implemented, and no behaviors were documented on the MAR during the resident’s stay. The facility also failed to adequately supervise the resident’s known wandering and elopement risk and to secure exit doors. Nursing and physician notes documented multiple episodes of wandering and exit seeking, including the resident going into other residents’ rooms during their personal care, attempting to exit through doors, and an elopement through the courtyard gate on 12/15/25, when he pushed the gate and exited to the parking lot before being redirected back inside. An elopement evaluation completed later incorrectly indicated no history of elopement and minimized the impact of the resident’s wandering on safety and privacy, despite prior documentation of elopement and intrusion into other residents’ rooms. A Wander-Guard device had been ordered on 11/13/25, but on 3/17/26 no device was found on the resident, and he had previously removed it on 3/8/26 without replacement or care plan direction until the time of survey. During survey observations, the courtyard gate alarm was found in the off position, the gate could be opened without an alarm sounding, and no staff were present in the courtyard despite residents being there. The resident’s prior elopement and the incident of him unclothed in a female resident’s room were never reported to the state agency, and the facility’s abuse reporting and investigation documentation for the 2/23/26 sexual incident was incomplete, lacked the initial report, lacked staff witness statements, and had no confirmation that required reports were timely submitted to the state agency, contrary to federal, state, and facility policy requirements.
Removal Plan
- Resident #1 was placed on 1:1 continuous supervision 24 hours/day.
- The resident provider and resident representative were notified.
- Residents who have a BIMS score of 9 or greater have been interviewed to determine if they have experienced any unwanted sexual interaction with another resident, if they have concerns about other residents wandering into their rooms, and if they feel safe residing in the facility.
- Residents who have a BIMS score of less than 9 have had a body skin assessment completed by a licensed nurse to identify any changes in skin that may have resulted from abuse.
- Any newly identified areas from skin assessments will be reported to the residents' provider and the residents' representative.
- Other residents who have a moderate or higher risk for elopement have been reviewed to determine that appropriate interventions, including use of a Wander Guard, are in place and functional.
- A staff member has been assigned to continuously monitor the facility exit door to the courtyard until another alarm system can be installed.
- The courtyard gate alarm was activated and is being monitored every 30 minutes to ensure that it remains engaged.
- All current residents will be reviewed to ensure that elopement risk assessments have been completed and that appropriate interventions are being implemented per the resident care plan and provider orders.
- All staff will be re-educated on abuse, including unwanted or non-consensual sexual activity and the capacity to consent.
- Staff who are unable to participate in the initial abuse training will be educated prior to their next scheduled shift.
- All licensed nursing staff will be re-educated on completion of the elopement risk assessment, importance of implementing safe precautions and supervising residents who may be at risk of elopement, and documenting functionality and placement of the Wander Guard.
- Licensed nursing staff who are unable to participate in the initial elopement training will be educated prior to their next scheduled shift.
- The smoke attendant will be educated on safety precautions and their responsibility for supervising the exit door to the courtyard and supervising that the alarm on the courtyard gate is engaged each shift.
- All staff will be re-educated on the importance of supervising wandering residents and approaches to re-direct residents who wander into other resident rooms.
- Staff who are unable to participate in the initial wandering supervision training will be educated prior to their next scheduled shift.
- Residents who have expressed concern of other residents wandering their rooms will be offered interventions such as a room change, use of stop sign, or other alternative, to minimize other residents from wandering into their rooms.
Failure to Supervise High-Risk Wanderer and Prevent Non-Consensual Sexual Contact
Penalty
Summary
The deficiency involves the facility’s failure to maintain an accident-hazard-free environment and provide adequate supervision for residents with known wandering, exit-seeking, and sexually disinhibited behaviors. One resident with Wernicke’s encephalopathy, severe cognitive impairment (BIMS score of 99), and full ambulatory ability was repeatedly documented as wandering into other residents’ rooms, disrupting care, and seeking exits. Nursing notes showed that this resident attempted to leave the enclosed courtyard by pushing open the gate, was observed going to numerous exit doors and setting off a door alarm, and wandered throughout multiple units. Despite a physician’s order for a Wander-Guard device and an elopement risk care plan focus, the resident removed the Wander-Guard and it was not replaced, and on the day of survey no Wander-Guard was found on the resident. The elopement event when the resident exited the courtyard gate was not reported to the state agency. Surveyors also identified environmental hazards and lack of supervision related to the courtyard exit. The courtyard gate, which opened to the parking lot, was equipped with an audible alarm and keyed lock, but surveyors found the alarm in the off position and were able to open the gate without any alarm sounding. No staff were present in the courtyard while four residents were there, and surveyors waited approximately five minutes at the open gate with no staff response. The Maintenance Director stated that the alarm had been shut off by someone, that multiple keys were “floating around,” and that he could not account for all of them. He also confirmed that the gate did not have a Wander-Guard alarm. These conditions demonstrated that exit doors and the courtyard gate were not secured or supervised adequately to prevent resident elopement. The facility also failed to protect the cognitively impaired resident from engaging in sexual activities he could not consent to and failed to protect other residents from his behaviors. Progress notes documented that this resident was found on his knees performing oral sex on another male resident who was lying on his bed, and later was found sitting on the side of a female resident’s bed with his pants off while she was fully clothed under the covers. The cognitively impaired resident had no recollection of the sexual event. A psychiatric evaluation documented dementia, Wernicke’s encephalopathy, and altered mental status. The care plan was updated to include a psychosocial problem related to sexual/physical contact with another resident and later to require 1:1 continuous monitoring for behaviors, but multiple nursing staff and CNAs reported they were unaware of the 1:1 requirement, and supervision was not provided. The sexual incident between the two male residents and the subsequent intrusion into the female resident’s room were not reported to the state agency. The surveyors concluded that withholding required supervision for a resident known to be a danger to himself and others constituted neglect and contributed to Immediate Jeopardy related to accidents, hazards, abuse, and neglect. In addition, documentation and assessment processes related to elopement and behavior were deficient. An elopement evaluation completed after the resident’s documented elopement incorrectly indicated no history of elopement and minimized the impact of his wandering on safety and privacy, despite prior notes of him entering other residents’ rooms during personal care and attempting to exit the building. Care plan interventions for behaviors and elopement were not documented as implemented, and no behaviors were recorded on the MAR throughout the resident’s stay. The facility’s incident and abuse investigation files contained only limited documentation related to the sexual incident between the two male residents, lacked the original initial report allegedly faxed to the state agency, and had no fax confirmation for either the initial or follow-up reports. These omissions and inaccuracies in assessment, care planning, implementation, and reporting contributed to the identified deficiency and Immediate Jeopardy. During the survey, additional observations confirmed ongoing failures in supervision and hazard control. On the initial tour, the cognitively impaired resident was observed walking alone from his unit to the main dining room without supervision. The courtyard gate alarm, when later tested, sounded briefly and then went silent without any staff response. Staff interviews revealed a lack of awareness of critical care plan elements, including the 1:1 supervision requirement for the resident with severe cognitive impairment and sexually disinhibited behavior. Collectively, these actions and inactions demonstrated that the facility did not ensure a safe environment free from accident hazards and did not provide adequate supervision to prevent accidents, elopement, and non-consensual sexual contact, resulting in Immediate Jeopardy and substandard quality of care.
Removal Plan
- Resident #1 was placed on 1:1 continuous supervision 24 hours/day.
- The resident provider and resident representative were notified.
- Residents who have a BIMS score of 9 or greater have been interviewed to determine if they have experienced any unwanted sexual interaction with another resident, if they have concerns about other residents wandering into their rooms, and if they feel safe residing in the facility.
- Residents who have a BIMS score of less than 9 have had a body skin assessment completed by a licensed nurse to identify any changes in skin that may have resulted from abuse.
- Any newly identified skin assessment areas will be reported to the residents' provider and the residents' representative.
- Other residents who have a moderate or higher risk for elopement have been reviewed to determine that appropriate interventions, including use of a Wander Guard, are in place and functional.
- A staff member has been assigned to continuously monitor the facility exit door to the courtyard until another alarm system can be installed.
- The courtyard gate alarm was activated and is being monitored every 30 minutes to ensure that it remains engaged.
- All current residents will be reviewed to ensure that elopement risk assessments have been completed and that appropriate interventions are being implemented per the resident care plan and provider orders.
- All staff will be re-educated on abuse, including unwanted or non-consensual sexual activity and the capacity to consent.
- All licensed nursing staff will be re-educated on completion of the elopement risk assessment, importance of implementing safe precautions and supervising residents who may be at risk of elopement, and documenting functionality and placement of the Wander Guard.
- The smoke attendant will be educated on safety precautions and their responsibility for supervising the exit door to the courtyard and supervising that the alarm on the courtyard gate is engaged each shift.
- All staff will be re-educated on the importance of supervising wandering residents and approaches to re-direct residents who wander into other resident rooms.
- Residents who have expressed concern of other residents wandering their rooms will be offered interventions such as a room change, use of stop sign, or other alternative, to minimize other residents from wandering into their rooms.
Failure to Inform Residents of Location of State and Ombudsman Contact Information
Penalty
Summary
Facility staff failed to ensure that residents were informed of the location of contact information for the State Survey Agency and the State Long-Term Care Ombudsman program. During an observation of the third floor, the required list of names, mailing and email addresses, and telephone numbers for the State licensure office and the State Long-Term Care Ombudsman was found posted behind the concierge’s desk on the wall, in a location inaccessible to residents. No other signage with this required information was posted on the third floor. At a Resident Council meeting, all 10 residents present were unable to identify where the contact information for the State licensure office and the State Long-Term Care Ombudsman was located and were unaware of their right to file a complaint with these entities. After the meeting, the Activities Director escorted two residents to view the Ombudsman information, and both stated they did not know it was posted there. Concierge staff reported that residents must ask for the information and phone numbers if they need them and that no resident had requested this information during the five years she had worked at the facility. The Activities Director reported there was another copy of the information outside her office on the second floor for assisted living residents. Leadership, including the DON, ADON, and Administrator, were later informed of these findings.
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