Failure to Maintain Fire Safety Systems and Conduct Proper Fire Watches
Summary
The facility failed to maintain its sprinkler systems in operational status for fire safety, as observed during a survey. The State Fire Marshal's Fire Safety Inspection Report revealed that the fire protection system had not been inspected, tested, or maintained as required, resulting in several leaks in the dry sprinkler system. The system was turned off due to pinhole leaks after an employee shut off the compressor. Additionally, there were multiple instances of improperly sealed penetrations in the facility's ceilings, including missing sections of drywall and water-damaged areas, which compromised the fire/smoke barriers. The facility also failed to notify the Ohio Department of Health (ODH) about being under a fire watch and did not conduct fire watches correctly. There was no evidence of notification to ODH, and the Director of Operations could not provide proof of such notification. Furthermore, there were significant gaps in the fire watch logs, with missing checks and discrepancies in documentation. The fire watches were not comprehensive, as they only included patient care areas, and other critical areas like the kitchen, dietary, laundry rooms, and mechanical and electric rooms were not monitored due to staff not having access keys. The facility's fire watch policy required a periodic walking tour of the entire facility with direct observation of all rooms for signs of fire, which was not adhered to. The policy also stated that the fire department should be notified if the fire protection system is not working completely, and the Department of Health should be informed if the system is inoperable for more than four hours in a 24-hour period. The facility assessment emphasized maintaining the physical environment to protect residents' health and safety, which was not achieved in this instance.
Penalty
Resources
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The facility failed to keep a kitchen dishwashing system in good working order when surveyors observed water flowing from a metal device under the counter, with buckled tile and peeled-back wall trim nearby. A kitchen staff member said maintenance had known about the leak for about a month, and maintenance later confirmed the issue had not been reported through the TELS system and that the damage was not new.
Lint Buildup in Dryer Lint Trap: One of two dryers was observed running with lint buildup in the lint trap after the lint door was opened during a laundry tour. The MSS stated the lint trap should be cleaned every 2 hours for fire safety, and an LA stated she forgot to clean Dryer 2's lint trap. Facility policy required laundry equipment to be maintained per manufacturer instructions and kept in a safe, operable condition.
Essential kitchen equipment was not kept in good working condition. A large kitchen refrigerator had standing water on the bottom shelf and water dripping from the top onto covered food, and a resident refrigerator freezer had heavy ice buildup with a splintered gasket that did not attach well. The ADON and Maintenance Director both verified the equipment problems, and the MD stated the refrigerator was not working properly and needed repaired.
Dishwasher Thermometer Inaccurate and Temps Below Required Level: The low-temp dishwasher was observed with wash and rinse temps below the facility's required 120F minimum, and the DS stated staff had to handwash dishes while the machine was out of order. The MS later found the machine's thermometer was not reading accurately, with the manual thermometer showing 135.1F while the machine read 118F, and the DS said the length of time the thermometer had been inaccurate was unknown.
Kitchen equipment was not maintained in safe operating condition. A plate warmer was plugged in but only held room-temperature plates, and staff said it had not warmed plates since the prior week or earlier. A dishwasher temperature gauge was also faulty, reading 110F while a separate gauge showed the water was 122F during operation. The Maintenance Director said he had not been notified of either issue and found no June maintenance entries for the plate warmer or dishwasher gauge.
Kitchen equipment was not maintained in proper working order, affecting nearly all residents who received meals from the kitchen. Surveyors observed significant ice buildup in two reach-in freezers, including on food products, and found the garbage disposal covered. Dietary staff said the disposal had been broken for about a year, and the DM reported the freezers were constantly in defrost with possible door seal problems. Maintenance confirmed the disposal needed replacement and said approval was delayed because the facility was being sold.
Kitchen Dishwashing System Leak Not Maintained
Penalty
Summary
The facility failed to maintain equipment in good working order for one kitchen dishwashing system and the surrounding area. During an initial kitchen tour, surveyors observed dishwater and a metal device underneath the counter with a large amount of water flowing from it, along with a buckled tile floor and peeled-back trim around the perimeter of the wall. A kitchen staff member stated maintenance had known about the water leak for about a month. When maintenance reviewed the area, the water was turned off, and maintenance stated staff are expected to report needed repairs through the TELS system, but the issue had not been reported. Maintenance confirmed the damage was not new and should have been reported sooner, and stated a plumber would be coming to assess the leak. The administrator later confirmed the expectation that staff use the TELS system for items needing repair and stated they had been updated that a plumber had been called.
Lint Buildup in Dryer Lint Trap
Penalty
Summary
Essential laundry equipment was not maintained in safe operating condition when one of two dryers was found operating with lint buildup in the lint trap. During a laundry tour, Laundry Aid 1 opened the lint door underneath Dryer 2 and observed lint buildup on the lint trap while the dryer was running without any items inside. The Maintenance Service Supervisor stated the dryer lint trap should be cleaned every 2 hours for fire safety and prevention, and Laundry Aid 2 stated she forgot to clean the lint trap of Dryer 2 at 2 PM and that the dryer should be regularly cleaned and free from lint buildup. Facility policy for Laundry stated equipment will be used and maintained according to manufacturer instructions, and the Preventative maintenance program policy stated the maintenance director is responsible for maintaining a schedule so buildings, grounds, and equipment are kept in a safe and operable manner.
Kitchen Refrigeration Not Maintained in Working Condition
Penalty
Summary
Essential kitchen equipment was not maintained in good working condition. During an initial kitchen tour and a later observation, the large three-door refrigerator had one quarter to one half inch of standing water on the bottom shelf and water dripping from the top, and bags of food were wet from the dripping water. On the 200 unit, a resident refrigerator freezer had a heavy one half inch build-up of white ice on the top and side surfaces, and the gasket around the freezer was splintered and did not attach well to the compartment. An ADON verified the freezer gasket was in disrepair and did not attach well, and the Maintenance Director verified the kitchen refrigerator had standing water in the bottom, water dripping from inside the top onto covered food, and that the refrigerator was not working properly and needed repaired. The facility policy stated maintenance would attempt repairs and use outside contractors if unable to complete them.
Dishwasher Thermometer Inaccurate and Temperatures Below Required Level
Penalty
Summary
The facility failed to maintain the dishwashing machine in safe operating condition. During observation and interview, the Dietary Supervisor stated the low-temperature dishwasher was required to log wash and rinse temperatures of at least 120 degrees Fahrenheit to properly clean dishware. When the machine was run three times, the recorded temperatures were below that level, with wash temperatures of 110 degrees Fahrenheit on all three runs and rinse temperatures of 110, 110, and 112 degrees Fahrenheit. The Dietary Supervisor stated the machine was not reaching the goal temperature and that staff had to use the two-compartment sinks to handwash dishes while the machine was out of order. During interview and observation, the Maintenance Supervisor manually checked the dishwasher water temperature and found the manual thermometer read 135.1 degrees Fahrenheit while the dishwasher's thermometer read 118 degrees Fahrenheit. The Maintenance Supervisor stated the dishwasher thermometer was not reading accurately. The Dietary Supervisor stated she did not know how long the thermometer had been inaccurate, but the last inspection by the dishwasher company had been on 6/16/26. The facility policy for chemical low-temperature dish machines stated they must maintain a water temperature of 120F to 140F.
Kitchen Equipment Not Maintained in Safe Operating Condition
Penalty
Summary
The facility failed to maintain essential kitchen equipment in safe operating condition. During an observation and interview, the kitchen's electrical plate warmer was plugged into the outlet but contained room-temperature plates, and the FSM and another staff member stated it had not warmed plates since the prior week or possibly earlier. The FSM said the plate warmer had been entered into the facility's maintenance care program, which was supposed to alert the Maintenance Director to the needed repair. During another observation and interview, the kitchen dishwasher's temperature gauge read 110F during operation and after operation, while the FSM used a separate temperature gauge and demonstrated that the water temperature during operation was 122F. The FSM stated that the safe operating temperature was over 120F and identified the dishwasher gauge as faulty. The Maintenance Director later stated he had not been notified of the faulty kitchen equipment and found no June 2026 maintenance entries for either the plate warmer or the dishwasher gauge in the maintenance care database. A record review of the facility's preventive maintenance policy stated that the facility would maintain a comprehensive preventive maintenance program for essential operating equipment and document all preventive maintenance.
Kitchen Equipment Not Maintained in Working Order
Penalty
Summary
The facility failed to maintain kitchen equipment in proper working order, affecting all 39 residents who received food from the kitchen except one resident who had orders for nothing by mouth. Maintenance records showed dietary staff reported the garbage disposal was not working on 07/21/25, but the work order was not set to completed until 08/29/25. A repair quote dated 03/11/26 showed the garbage disposal needed replacement. During an observation on 06/15/26, surveyors found reach-in freezer #1 and reach-in freezer #2 had significant ice buildup, including on food products, and the garbage disposal had a cover over it. Dietary staff confirmed the ice buildup and stated the garbage disposal had been broken for about a year and the facility did not want to pay to fix it. The Dietary Manager stated the two reach-in freezers were constantly in a state of defrost and believed there was something wrong with the door seals. The Maintenance Director confirmed the garbage disposal needed replacement and stated the quote was not approved until 06/15/26 because the facility was being sold.
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