Failure to Document Resident Refusal and Inventory Contents of Personal Belongings
Summary
The deficiency involves the facility’s failure to properly document a resident’s refusal to have the contents of her backpack inventoried at admission, resulting in the facility being unable to determine what was inside the backpack, including the amount of cash the resident later reported missing. The resident was admitted with COPD with acute exacerbation, left lower limb cellulitis, and muscle weakness, and her H&P indicated she could make her own medical decisions. Her MDS showed moderately impaired cognition and that she required varying levels of assistance with ADLs, and also documented that it was somewhat important to her to take care of her personal belongings. Upon admission, an undated Resident Clothing and Possessions Form listed several items, including a backpack and “important documents,” but did not list the contents of the backpack or any documentation that the resident refused to have the backpack inventoried. The resident later reported to a complainant and family that a white envelope containing an unknown amount of cash in $20 bills was missing from her backpack. The complainant stated the resident recalled withdrawing approximately $200 before hospitalization and that the resident did not know when or where the money went missing and did not remember having the money while at the acute care hospital. In a separate interview, the resident stated she had withdrawn approximately $600 before hospitalization, combined it with other funds to pay rent, and had leftover money in several $20 bills, but she was unsure of the remaining amount. She stated she had the backpack at the hospital, kept it on her bedside table at the facility, did not put it away when sleeping or leaving the room, did not remember telling the facility she had money in the backpack, and did not report the missing money to the facility. Staff interviews and record reviews showed that the facility’s admission inventory process was not fully followed or documented for this resident. The Social Services Director and Director of Staff Development explained that facility practice and training required completion of an inventory list upon admission, including contents of items such as backpacks, and that refusals to allow inventory should be reported to a nurse and documented on the inventory form and in nursing progress notes, along with education about the importance of inventorying belongings. CNA 1, who completed the inventory, acknowledged she did not date the inventory list and stated she checked that the resident had a backpack but did not look inside because the resident refused, reporting that the resident said the backpack contained only important documents and no money or wallet. CNA 1 stated she reported the refusal to a charge nurse but did not document the refusal on the inventory list and admitted this was her mistake. Review of nursing progress notes showed no documentation of the resident’s refusal or of any education about inventorying the backpack’s contents. The DON stated it was important to document the contents of the backpack or the resident’s refusal and related education, and that without such documentation the facility was unable to determine how much money the resident had. Facility policies on admission documentation and theft and loss required that all personal belongings be accounted for and that a written personal property inventory be completed on admission, with residents and/or families cautioned about keeping valuables in rooms. The combination of the incomplete inventory list, lack of dating of the form, absence of documentation of the resident’s refusal to allow inspection of the backpack’s contents, and lack of documented education about the risks of keeping valuables in an uninventoried backpack at bedside led to the deficiency. Because the contents of the backpack were never itemized and the resident’s refusal and related education were not recorded in the medical record, the facility could not verify or determine the amount of cash or other valuables that may have been present when the resident was admitted, after she later reported missing money.
Penalty
Resources
Below are regulatory guidelines relevant to this citation:
A resident with chronic respiratory failure, COPD, oxygen dependence, anxiety, and insomnia was denied permission to bring in a personal recliner chair despite needing it to breathe better and elevate swollen legs. The resident slept in a manual wheelchair because lying flat caused SOB and fear of severe desaturation, while family and a friend reported the resident wanted the chair from home but was told no because it was not leather or was a fabric infection control concern. Staff confirmed the resident had been sleeping in the wheelchair since admission and that the resident wanted a recliner that could be operated independently.
A facility failed to protect residents’ dignity and personal space when an aide wore a Bluetooth earpiece while redirecting a resident with dementia and entered another resident’s room while still speaking into it. The facility also stored a roommate’s oxygen equipment and laundry basket in a blind resident’s allotted space, cluttering her room and limiting her usable area. The DON and ADM stated staff were prohibited from using phones, earpieces, or headphones while on duty, and the room setup was acknowledged as violating the resident’s right to her space.
Failure to Provide Access to Personal Property After Room Change: A cognitively intact resident with DM2, muscle weakness, dysphagia, venous insufficiency, and mobility/ADL impairments was moved to a new room after an altercation with a roommate, but his belongings were left in the old room for over a week. The resident said he asked staff daily for his items, and housekeeping confirmed the belongings had not been moved when expected.
Failure to Protect and Inventory Residents’ Personal Belongings: The facility did not protect residents’ clothing and personal items or follow its policy to inventory and update personal property records. One resident with severe cognitive impairment had multiple missing items that remained unresolved, while other residents with intact or near-intact cognition reported missing clothing or a hair clipper that were not reported or documented. Staff observed unlabeled resident clothing in the laundry area, and the MRD confirmed missing or absent inventory records for some residents.
A resident with Parkinson's disease, chronic respiratory failure with hypercapnia, and fibromyalgia was sent to an outside appointment wearing a hospital gown instead of being appropriately dressed. A CNA said she thought the resident was being prepared for a cot transfer, left the resident in the gown with a blanket, and did not place footwear on the resident because of a foot dressing and brace. The RN ADON later confirmed awareness that the resident had gone out in a hospital gown.
Failure to document an itemized personal property inventory for a resident on admission. A resident with multiple diagnoses, including vascular dementia with psychotic disturbance, reported bringing six boxes and four suitcases of belongings that were stored outside her room, and she stated staff never reviewed the contents with her. The inventory listed containers and a few items, but did not identify the contents of each box or luggage and was not signed by the resident or staff; the DON stated the admitting RN was responsible for completing the inventory.
Failure to Allow Resident to Use Personal Recliner Chair
Penalty
Summary
The facility failed to ensure Resident 50 was allowed to retain and use personal possessions, specifically the resident’s own recliner chair, as space permitted and unless medically contraindicated. Resident 50 was admitted with chronic respiratory failure with hypoxia, COPD, oxygen dependence, anxiety, and insomnia. The admission social services evaluation indicated the resident slept in a wheelchair because it helped with breathing, and the admission MDS showed the resident was cognitively intact, had shortness of breath when lying flat, and was at risk for pressure ulcers. A cardiology follow-up note later documented continued leg swelling and that the resident had not yet received a recliner chair that was supposed to be provided. Resident 50 and the resident’s daughter asked about needing a reclining chair at a care conference, and the business office and administrative staff were to look into purchasing one. However, multiple observations showed the resident sitting in a non-reclining manual wheelchair while awake and asleep, and the resident stated the wheelchair was used 24 hours a day, 7 days a week since admission. The resident reported not sleeping in bed because of shortness of breath and fear that oxygen levels dropped into the 70s when lying down, and also stated it was difficult to elevate the legs while sitting in the wheelchair. The resident, family, and a friend stated the resident had requested to bring the resident’s own recliner chair from home, but the request was denied because the chair was not leather or was made of fabric and was considered an infection control concern. Staff confirmed the resident had been sleeping in the wheelchair since admission, that the resident had edema because the legs were not properly elevated, and that the resident wanted the personal recliner because it could be operated independently. The administrator confirmed he denied the request, acknowledged there was adequate space in the room and no other residents’ rights would be infringed upon unless the chair became unsanitary, and stated no additional follow-up was conducted after the denial.
Dignity and Personal Space Violations
Penalty
Summary
The facility failed to ensure residents were treated with respect and dignity and to protect their right to retain and use personal possessions and furnishings as space permits for three residents. The report identified concerns involving two residents with cognitive impairment and one resident whose room space was cluttered with another resident’s equipment. The facility policy stated employees shall treat all residents with kindness, respect, and dignity and that residents have the right to retain and use personal possessions to the maximum extent that space and safety permits. Resident #19 was an older female admitted with Alzheimer’s disease and mood disorder due to a known physiological condition. Her quarterly MDS reflected a BIMS score of 11, indicating moderate cognitive impairment, and her care plan addressed impaired social interaction with redirection, structured routines, and calm boundary-setting. Resident #8 was an older female with hemiplegia and hemiparesis, cognitive communication deficit, mood disorder, anxiety disorder, and need for assistance with personal care. Her quarterly MDS reflected a BIMS score of 12, indicating moderate cognitive impairment, and her care plan addressed impaired cognitive functioning after a stroke with interventions to assist with memory, decision making, safety, orientation, and dignity. During observation, NA K stood in the hall where Residents #19 and #8 lived while wearing a Bluetooth earpiece and talking very quietly and quickly. Resident #19 approached him with paper towels, and he took the towels from her and disposed of them while still speaking into the earpiece. He then told her to go to her room and continued speaking into the earpiece before and after addressing her. Resident #19 appeared angry, and another staff member later directed her to an activity. NA K then walked into Resident #8’s room and stood just inside the doorway talking quietly for about 30 seconds while Resident #8 did not respond. In interview, NA K stated he had worked at the facility for one month, had training on redirecting residents with dementia, and knew it was not acceptable to use the phone while working. He said the Bluetooth earpiece was for English lessons and that he did not mean to be disrespectful. The DON and ADM stated staff were trained to be respectful, that cell phones, earpieces, and headphones were prohibited while on duty, and that such use could cause residents to feel like they were not listened to. Resident #25 was an older female with seizures, cerebral palsy, legal blindness, need for assistance with personal care, muscle weakness, lack of coordination, drug-induced secondary parkinsonism, and muscle spasm. Her care plan stated her bed should be placed against the wall, her personal items should remain accessible, her environment should not be rearranged to enable recognition of objects, and her room should be kept clutter free due to fall risk. Observation and interview showed that her room space contained an oxygen cylinder, an oxygen concentrator, and a laundry basket belonging to her roommate. The FM stated the items were stored in Resident #25’s space for convenience, and LVN B stated the equipment was facility property and should have been placed in the designated area for the roommate. LVN B also stated the setup violated Resident #25’s right to have her allotted space because the items cluttered her area. The DON stated the items diminished the usable space designated for Resident #25 and that alternative arrangements would be needed so she could fully utilize her space.
Failure to Provide Access to Personal Property After Room Change
Penalty
Summary
The facility failed to provide a resident access to personal property after the resident was moved to a different room following an altercation with a roommate. The resident was admitted on 6/27/2025 with diagnoses including type 2 diabetes mellitus, muscle weakness, dysphagia, and venous insufficiency, and the MDS dated 3/13/26 documented a BIMS score of 15/15, indicating the resident was cognitively intact. The same MDS documented bilateral leg impairment, wheelchair use for locomotion, dependence on staff for toileting, and substantial to maximum assistance needed for showers and dressing. The resident stated that about a week before the interview, he was moved to a new room on a different hall because he and his roommate got into a fight, but his belongings were not moved with him and he had been without access to them for over a week. The resident said he had asked staff every day to bring his belongings to his new room. The medical record documented the altercation and temporary room move on 5/11/2026. Housekeeping staff confirmed the resident had moved to a different hall and that his belongings were still in the old room; one housekeeper said she would move them later, while another stated belongings should have been moved the same day and that this is usually how it is done. The resident's belongings were observed still in the old room before later being observed in the new room. The facility's admission contract states residents have the right to keep and use their own property and to have a safe place for small valuables that can be accessed daily.
Failure to Protect and Inventory Residents’ Personal Belongings
Penalty
Summary
The facility failed to protect residents’ personal belongings and did not follow its policy to inventory and document personal property upon admission and update it as needed. Four sampled residents were involved: one resident with severe cognitive impairment, two residents with no cognitive impairment, and one resident with intact cognition. The deficiency was based on observation, interview, and record review showing missing clothing and personal items, incomplete or absent inventories, and unresolved concerns about laundry and lost belongings. For one resident with diagnoses including stroke with hemiparesis and hemiplegia, dementia, and depression, the responsible party reported that many items were missing and had to be replaced. The resident’s personal effects inventory listed clothing and personal items, but multiple later handwritten missing-item lists showed blankets, pants, shirts, socks, and other belongings that were not found. The grievance record stated that not all items had been found and that the issue remained unresolved. During observation in the laundry area, staff acknowledged that residents’ clothing was still mixed together, many items had no names or labels, and there were ongoing issues with residents’ personal clothing. Two other residents with BIMS scores of 13 stated they were missing personal items but had not reported them. One resident said a hair clipper was missing, and the medical record director confirmed it was not on the admission inventory and the inventory had not been updated. Another resident reported missing clothing and said the second set of clothes provided by family was also stolen, while the medical record director confirmed there was no inventory record in either the electronic record or hard chart. A fourth resident with intact cognition stated socks were missing from laundry and that the concern raised in the resident council meeting had not been resolved. The medical record director also provided an inventory for this resident dated after admission, but the admission inventory was not provided. The facility policy stated that residents’ personal belongings and clothing are to be inventoried and documented upon admission and updated as necessary, and the resident rights policy stated residents may retain and use personal possessions to the maximum extent space and safety permit.
Resident Sent to Appointment in Hospital Gown
Penalty
Summary
Resident #3 was sent to an outside appointment wearing a hospital gown rather than being appropriately dressed. The resident had diagnoses including Parkinson's disease, chronic respiratory failure with hypercapnia, and fibromyalgia, and the quarterly MDS indicated the resident was unable to complete the interview. A progress note documented that the resident was out on an appointment and had no distress at the time of the appointment. A CNA stated she had been told to get the resident dressed and ready for the appointment, but believed the resident was getting a cot transfer and therefore left the resident in a gown, placing a blanket over the resident and tying the gown. The CNA also stated she did not place a shoe or sock on the resident because of a dressing on the foot with a brace. In a separate statement, the CNA said she had been told not to change the resident's clothing or hair wraps if the resident had not had a bed bath, and she did not want to put clean clothing on the resident because the bed bath days were on night shift. An RN ADON later confirmed awareness that the resident had been sent out in a hospital gown.
Failure to Document Itemized Personal Property Inventory
Penalty
Summary
The facility failed to document an itemized list of personal property for one of three sampled residents upon admission. Resident 2 was admitted with diagnoses including polyneuropathies, chronic pain syndrome, anxiety, major depression, opioid dependence, vascular dementia with psychotic disturbance, and was documented on the MDS as cognitively intact with a BIMS score of 14. The MDS also showed Resident 2 required supervision with eating, oral hygiene, and upper body dressing, moderate assistance with toileting, and substantial/maximal assistance with transfers from bed to chair, toileting, and showering. During a concurrent observation and interview, Resident 2 stated she had brought six boxes and four suitcases of belongings that the facility stored outside her room in a separate closet, and she reported missing items including a second set of bed sheets and pillowcases, a TV screen, and a small white box with jewelry valued at forty thousand dollars. Resident 2 stated staff never reviewed the contents of her boxes and suitcases to record exactly what she had upon admission. The Inventory of Personal Effects listed 12 boxes, four luggage cases, one black plastic bag, two bedside plastic drawers, a cellphone, and a tablet, but did not identify the individual items in each box or luggage and was not signed by staff or Resident 2. The DON stated the admitting RN was responsible for completing the inventory on admission and that each box should be opened and confirmed with the resident.
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