Missing Advance Directive Acknowledgement Form
Summary
The facility failed to complete an advance directive acknowledgement form (ADAF) for one resident, as required by its policy and procedure titled, Advance Directives. The resident was admitted and later readmitted to the facility with diagnoses including osteoarthritis and macular degeneration. The resident's MDS dated 2/9/2026 indicated intact cognition, dependence on staff for toileting, and substantial to maximum assistance for bathing. During a concurrent interview and record review on 3/12/2026, an LVN stated the resident's ADAF could not be found in either the electronic medical record or the physical chart. In a separate interview, the SSD also stated the ADAF could not be located and explained that the form was important to identify who should receive information if the resident became unable to make decisions and to follow the resident's wishes for treatment, including code status. The facility's policy stated that upon admission, social services staff or designee would inform and provide written information to the resident about the right to formulate an advance directive, and that an Acknowledgement for Advance Directive form would be completed, signed, and placed in the medical record.
Plan Of Correction
F578 CFR(s): 483.10(c)(6)(8)(g)(12)(i)-(v) Request/Refuse/Discontinue Treatment; Advance Directives Root Cause: The root cause of the deficient practice was failure to ensure consistent completion and verification of the Advance Directive Acknowledgement Form (ADAF) during the admission process, along with lack of a defined accountability structure and oversight to confirm compliance. How corrective action(s) will be accomplished for those residents found to have been affected by the deficient practice: On 3/12/2026, for Resident #1, the Director of Nursing (DON) met with the resident and completed the Advance Directive Acknowledgement Form (ADAF). The resident was provided written and verbal education regarding their rights to accept or refuse treatment and to formulate an advance directive. The completed ADAF, including acknowledgment of rights, was placed in both the electronic medical record and physical chart. The Physician and Responsible Party were notified of the resident's advance directive status. How the facility will identify other residents having the potential to be affected by the same deficient practice and what corrective action will be taken: On 3/19/2026, the Medical Records Director (MRD) conducted a 100% audit of all current residents to verify the presence of a completed ADAF in both the electronic and physical medical record. No additional residents were identified without a completed ADAF. If any resident had been identified without a completed ADAF, the facility would have immediately completed the ADAF, provided resident/responsible party education, and ensured proper placement in the medical record prior to continuation of services. What measures will be put into place or what systemic changes the facility will make to ensure that the deficient practice does not recur: To prevent recurrence, the facility has implemented the following systemic changes: On 3/14/2026, the Administrator conducted in-service training for the Admissions Director and Social Services on Advance Directive requirements, including timely completion of the ADAF upon admission and readmission. The Admissions Director (primary responsible party) or designee is accountable for ensuring that all residents or their responsible party receive written and verbal education regarding advance directives and that the ADAF is completed, signed, and placed in the medical record. A process hard stop has been implemented; an admission is not considered complete until the ADAF is completed, signed, and filed in both the electronic and physical medical record. The MRD will verify ADAF completion during admission record review prior to finalizing the admission chart. Completion Date: 4/1/2026 How the facility plans to monitor its performance to ensure that solutions are sustained: The facility will maintain a 100% compliance threshold for ADAF completion and documentation in the medical record. Monitoring Plan: The MRD will conduct weekly audits of 5 randomly selected residents for 4 weeks, followed by monthly audits for 2 months. The MRD will also perform ongoing admission audits to verify ADAF completion prior to chart finalization. Corrective Action Loop: Any identified noncompliance will result in immediate completion of the ADAF, notification to the Administrator and DON, and re-education of the responsible staff member prior to the next admission processed. A follow-up audit within 7 days will be conducted to ensure continued compliance. Repeated noncompliance will be addressed through progressive discipline per facility policy. Reporting & Oversight: The MRD will report audit findings weekly to the Administrator and DON during the monitoring period. The Administrator and DON are responsible for oversight and ensuring corrective actions are implemented. Results will be presented at the Monthly QA Committee Meeting, and monitoring will continue until sustained 100% compliance is achieved. Responsible Parties: Admissions Director: Primary responsibility for ADAF completion at admission Social Services: Support education and documentation as needed Medical Records Director (MRD): Audits and compliance verification Director of Nursing (DON) & Administrator: Oversight and enforcement
Penalty
Resources
Below are regulatory guidelines relevant to this citation:
Advance Directive Not Maintained in Resident Record: A resident with dementia, muscle weakness, and protein-calorie malnutrition had documentation indicating an advance directive was in the chart, but record review did not locate a living will or DPOA for health care. The CNO confirmed the record did not include an advance directive and the facility did not have a living will on file.
Incomplete Advance Directive Documentation: The facility failed to keep complete and accurate advance directive records for two residents. One resident's chart contained a representative-signed acknowledgement that did not specify the type of advance directive, and another resident's record had no signed acknowledgement showing that advance directives were discussed. The SSD stated she was responsible for the documentation and that one form was filled out incorrectly while the other resident's paperwork could not be found.
The facility failed to timely respond to changes in condition for two residents, including one with severe cognitive impairment and another with dementia, CHF, diabetes, and a history of UTIs. Family members and DPOAs reported concerns about confusion, agitation, pain, SOB, and other worsening symptoms, but hospital evaluation was delayed while staff waited for physician input. Both residents were later admitted to the hospital with serious infections and other acute conditions, including sepsis, pneumonia, and respiratory failure.
A facility failed to ensure that active physician orders matched residents’ POLST code status for three residents. One resident with COPD, A-Fib, and anxiety had a POLST indicating DNR but no active code status order; another resident with dementia, hypothyroidism, and HTN had a POLST indicating DNR but a physician order for CPR; and a third resident with COPD, respiratory failure, and diabetes had a POLST indicating DNR but no active code status order. The DON confirmed the records were inconsistent and that physician orders and POLST should match.
A resident with dementia with agitation, stroke, and PE had an advanced directive noted in a care conference review, but the document could not be found in the medical record. Staff later confirmed the resident did not have an advance directive on file.
Failure to offer a resident the opportunity to create an advance directive. Record review showed the resident had no advance directive on file, and the SS Director stated there was no documentation that education was provided or that any attempts were made to obtain one. The resident had HTN, CKD, and mild cognitive impairment.
Advance Directive Not Maintained in Resident Record
Penalty
Summary
The facility failed to ensure that a copy of a resident's advance directive was maintained in the medical record for Resident #32, who was admitted with multiple diagnoses including dementia, muscle weakness, and protein-calorie malnutrition. The resident's care plan, revised 5/12/22, documented that the resident and appointed healthcare representative were to receive education regarding advance directives as needed, and a care conference evaluation dated 6/26/26 documented that the resident had an advance directive in the record. However, on 7/8/26, review of the medical record did not locate a living will or durable power of attorney for health care, and the CNO later confirmed that the record did not include an advance directive and the facility did not have a living will on file.
Incomplete Advance Directive Documentation
Penalty
Summary
The facility failed to ensure documentation regarding advance directives was complete and accurate for 2 of 7 residents reviewed. A policy titled "Advance Directives and Refusal of Treatment" stated that upon admission the Social Services Designee should obtain a copy of any existing Living Will, Health Care Proxy, Durable Power of Attorney for Health Care Decisions, or other recorded declaration and enter a progress note regarding the existence of an advance directive. Resident #7 was admitted with diagnoses including hemiplegia and hemiparesis following a nontraumatic intracerebral hemorrhage affecting the right dominant side. The record contained a "Resident Rights & Advance Directive Acknowledgement" signed by the resident's representative that indicated the resident had an advance directive, but the form did not identify the type of advance directive. Resident #81 was admitted with end stage renal disease, and the medical record contained no signed acknowledgement showing that advance directives were discussed with the resident or representative. The Social Services Director stated she was responsible for advance directive documentation, that the form for Resident #7 was filled out incorrectly and should have been corrected, and that the missing paperwork for Resident #81 meant the facility would not know whether the resident had an advance directive.
Delayed Response to Changes in Condition and Family Requests for Hospital Evaluation
Penalty
Summary
The facility failed to timely provide requested medical evaluation and treatment for two residents with changes in condition. The deficiency was identified during review of Complaint #3035494 and involved delayed responses to worsening symptoms, resulting in delayed medical treatment, worsening of condition, and dissatisfaction with care. For one resident with diagnoses including Alzheimer's disease and other medically complex conditions, the record showed severely impaired cognition and inability to make decisions. A family member reported that the resident had a decline in health about a week before hospitalization, with severe UTI and stool impaction. The hospital record documented that the resident arrived from the nursing home via EMS with confusion and altered mental status that had worsened since several days earlier, and the ED physician suspected sepsis. The resident was febrile, tachycardic, had elevated white blood cell count and creatinine, and was diagnosed with proctitis, cystitis, sepsis, NSTEMI, and acute kidney injury. The urine culture was positive for gram-negative rods/Pseudomonas aeruginosa. For another resident with diagnoses including diabetes mellitus, a history of UTIs, CHF, Alzheimer's disease, and dementia, the progress notes showed family concerns about abnormal behavior, confusion, agitation, shortness of breath, congestion, lethargy, and shallow breathing. The resident's DPOA reported repeatedly expressing concern that something was wrong and requesting hospital evaluation, but the facility did not immediately send the resident out and instead contacted the physician first. The change-in-condition documentation noted altered mental status and respiratory symptoms, and the physician initially recommended a nebulizer treatment before later directing transfer to the ED. The resident was admitted to the hospital with bilateral pneumonia, acute hypoxic respiratory failure, likely demand ischemia, chronic diastolic CHF, fluid overload, severe anemia, and human metapneumovirus infection.
Physician Orders Did Not Match POLST Code Status
Penalty
Summary
The facility failed to ensure that active physician orders reflected residents’ end-of-life wishes as documented on their Pennsylvania POLST forms for three residents. Facility policy stated that residents are presumed to consent to CPR unless there is documentation in the medical record showing a DNR order, and that all DNR orders must be rewritten by the attending physician for each admission or readmission. Review of the clinical records showed that Resident R14 had diagnoses including COPD, A-Fib, and anxiety, and had a POLST indicating DNR, but the current physician orders lacked evidence of code status. Resident R38 had diagnoses including dementia, hypothyroidism, and high blood pressure, and had a POLST indicating DNR; however, a physician order dated in the record indicated CPR, creating inconsistency between the POLST and the physician orders. Resident R50 had diagnoses including COPD, respiratory failure, and diabetes, and had a POLST indicating DNR, but current physician orders also lacked evidence of code status. During interviews, the DON confirmed that Resident R14’s record lacked active physician orders reflecting code status and that Resident R38’s physician orders and POLST were not consistent, and further confirmed that resident physician orders and POLST should match regardless of the POLST.
Advance Directive Not Available in Resident Record
Penalty
Summary
The facility failed to ensure a resident exercised the right to formulate an Advance Directive. Review of the State Operations Manual, record review, and staff interview showed that Resident #5 had an advanced directive documented on a Care Conference Review Comprehensive dated 4/3/26, but the document could not be located in the medical record. Resident #5 was admitted and later readmitted to the facility with diagnoses including dementia with agitation, stroke, and pulmonary embolism. On 6/26/26 at 9:48 AM, a request was made for a copy of Resident #5's advanced directive. Later that day at 11:19 AM, the CEO confirmed that Resident #5 did not have an advanced directive on file. The report states that this deficiency involved 1 of 5 residents whose records were reviewed.
Failure to Offer Advance Directive Opportunity
Penalty
Summary
The facility failed to ensure residents were offered the opportunity to create an advance directive for Resident #13, who was re-admitted with multiple diagnoses including hypertension, chronic kidney disease, and mild cognitive impairment. Record review on 6/24/26 showed that Resident #13 did not have an advance directive on file. On 6/25/26 at 2:43 PM, the Social Service Director stated there was no documentation that education was provided to Resident #13 and no attempts were made to obtain an advance directive.
Trusted data from CMS and state health departments
Every citation, penalty and Plan of Correction is sourced from public CMS records (latest release August 26, 2026) and official state health department websites — never guesswork.
In your survey window? See what surveyors are citing.
The Survey-Prep Report maps your facility's risk from 12 months of CMS and state citation data — what's being cited around you and what to check first. $129 one-time.