Failure to Notify Physician and Document Assessment After Abuse Allegation
Summary
The deficiency involves the facility’s failure to follow its policies and procedures for change in condition and abuse/neglect clinical protocol for one resident. The resident, who had dementia, major depressive disorder, anxiety disorder, and a history of right femur fracture, was assessed as having severe cognitive impairment and being dependent for ADLs including toileting, bathing, and bed mobility. On 3/14/2026, the resident reported an allegation of abuse, stating that during a shower a CNA hit her on the head. A Change of Condition (COC) form dated 3/14/2026 showed that the primary care physician (PCP) was notified of the allegation that day at 4:24 p.m., but the COC did not document that a full head-to-toe assessment was completed, did not record any discoloration or bruising, and did not indicate that the PCP was notified of any such findings. In interviews, RN 1 stated that he did perform a full body assessment after the allegation and found a finger-length bluish discoloration on the resident’s left hip on 3/14/2026. However, this skin assessment was not entered into the resident’s medical record and was instead documented on a separate paper form kept in the abuse investigation file. RN 1 also stated he was unable to reach the resident’s PCP regarding both the allegation of abuse and the skin discoloration and did not notify the Medical Director. The DON confirmed that a head-to-toe skin assessment should be completed and documented for all abuse allegations, that any skin discolorations should be reported to the PCP, and that staff should contact the Medical Director if the PCP cannot be reached. Facility policies titled “Change in a Resident’s Condition or Status” and “Abuse and Neglect – Clinical Protocol” required the nurse to assess the resident, document injury assessment findings, and report those findings to the physician after an accident, incident, or allegation of abuse, which was not fully done in this case.
Plan Of Correction
Preparation and/or execution of this plan of correction does not constitute admission or agreement by the provider of the truth or facts alleged, or conclusions set forth in the statement of deficiencies. The plan of correction is prepared and/or executed solely because it is required by the provisions of federal and state law. F0580 Notify of Changes (Injury/Decline/Room, etc.) How corrective action(s) will be accomplished for those residents found to have been affected by the deficient practice: Resident 2 was immediately reassessed on 03/26/2026 by the Director of Nursing (DON) and licensed nurse. A comprehensive head-to-toe assessment was completed and documented in the medical record. The attending physician (PCP) were notified on 03/26/2026 of the allegation, identified bruise, and current condition. Physician orders were reviewed and implemented as indicated. The resident representative was notified on 03/26/2026. The interdisciplinary team (IDT) reviewed the incident to ensure psychosocial needs were addressed, including monitoring for behavioral changes related to the allegation. The facility corrected the documentation deficiency by ensuring the skin assessment findings were entered into the electronic medical record (EMR) and cross-referenced to the abuse investigation. Staff involved (RN-1) received immediate re-education by the Director of Nursing (DON) on 03/26/2026 regarding timely physician notification, documentation standards, and escalation protocol when the PCP is unavailable. No adverse outcome to the resident was identified. How the facility identifies other residents having the potential to be affected by the same deficient practice and what corrective action will be taken: On 03/28/2026, the Director of Nursing (DON) and/or designee conducted a 12-day look-back audit covering the period of 03/14/2026 through 03/26/2026 for residents who experienced a change of condition, incident, injury, or allegation of abuse. The audit included a review of Change of Condition (COC) documentation, incident/accident reports, and nursing progress notes to verify timely physician notification, completion of head-to-toe-toe assessments, and accurate documentation in the electronic medical record (EMR). No other residents were identified and affected by the deficiency. Licensed staff involved received targeted re-education on notification requirements and escalation protocols by the Director of Staff Developer (DSD). What measures will be put into place or what systemic changes will the facility make to ensure that the deficient practice does not recur: Briarcrest Nursing Center reinforced notification of changes to ensure compliance with physician notification and documentation requirements. A standardized escalation protocol was enforced requiring nursing staff to notify the Medical Director or physician on-call if the attending physician is not reached within one hour, with all attempts documented in the EMR and requiring completion of A head-to-toe assessment, injury documentation, and physician notification details prior to finalizing the entry. The facility reinforced its Abuse and Neglect Clinical Protocol to require that all assessment findings be documented in the EMR. Licensed nursing staff were provided mandatory re-education by Director of Staff and Development (DSD) on 03/27/2026 regarding facility policies, and escalation requirements. The DON and/or designee conducts a 24-hour review of all incidents and COC reports at the clinical start-up and stand down to ensure compliance and immediate correction of any deficiencies. How the facility plans to monitor its performance to make sure that solutions are sustained: To ensure sustained compliance, the facility incorporated privacy and confidentiality monitoring into its Quality Assurance and Performance Improvement (QAPI) program. The Medical records supervisor initiated weekly audits for four weeks beginning 03/26/2026, reviewing a change of condition or incident to ensure timely physician notification, proper escalation, and complete documentation. This is followed by monthly audits for three months. Audit findings are reported to the QAPI Committee monthly with corrective actions implemented as needed. If no negative trends are identified after three consecutive months, the monitoring will be discontinued and removed from active QAPI tracking. If trends are identified, the facility will revise and continue the monitoring plan. Dates when corrective action will be completed: 4/17/2026
Penalty
Resources
Below are regulatory guidelines relevant to this citation:
Failure to Notify RP/MD of Change in Condition and Missed Meds A resident with dementia, aphasia, dysphagia, malnutrition, and pressure injuries had documented lethargy, decreased alertness, poor intake, pocketing of food/meds, weight loss, and worsening LFTs, but the RP was not promptly notified of the change in condition and end-of-life planning concerns. Another resident on dialysis had repeated missed scheduled doses of multiple meds, including pain, BP, anticoagulant, COPD, psych, and ESRD-related therapies, when out of the facility, and the chart did not show MD notification of the missed doses.
Delayed Notification of Positive FOBT Result: A resident with an ileostomy, scoliosis, fibromyalgia, and thyroid disease was sent to the hospital after a CIC with abnormal VS and later returned with a pneumonia dx. After a stool sample was ordered for C-diff/FOBT, the FOBT was positive for blood, but the resident was not notified for several weeks. The result was not discussed until a later provider encounter, when GI eval and colonoscopy were recommended, and the resident reported frustration about the delay.
Failure to Notify Physician of Elevated Blood Sugars: A resident with insulin-dependent DM, dementia, and other chronic conditions had multiple BG readings above ordered parameters, but staff did not document notifying the MD or NP as required by the physician orders. An LPN acknowledged she did not call anyone, and the Medical Director stated that call orders should be followed.
A resident with severe cognitive impairment had new orders for an antibiotic for cellulitis and ivermectin lotion for head lice, but the facility did not document notifying the RP or family about either change. The RP stated she was upset and shocked by the resident's condition, while the DON said the facility expected nurses to notify responsible parties of changes in condition and new physician orders and to document all contact attempts.
Failure to Notify Physician of Wound Change: The facility did not notify the MD of a significant change in condition for a resident with a chronic scalp wound when new drainage developed. The wound was observed with black discoloration, drainage, and a foul odor, and skin assessments documented drainage, but nursing notes showed no documentation that the MD was informed. Staff stated the MD should be notified of wound changes such as drainage, size, shape, or color, though notification was handled case by case.
A resident with ESRD and an order for hemodialysis three times weekly missed dialysis treatments after becoming verbally combative and resistant to care. Staff notified the dialysis center and the resident representative, but the NP/MD was not notified that the behaviors were interfering with treatment, and the resident was not referred to contract psych services or grief counseling after his son’s death.
Failure to Notify Physician or Responsible Party of Change in Condition and Missed Medications
Penalty
Summary
The facility failed to notify the responsible party of a change in condition for one resident with multiple serious diagnoses, including Alzheimer’s disease, aphasia, dysphagia, and protein-calorie malnutrition. The resident’s record showed moderate impairment in daily decision making, significant recent weight loss, and unhealed pressure injuries. Progress notes documented lethargy, decreased alertness from baseline, non-verbal status, poor oral intake, pocketing of food and medications, worsening liver function tests, declining albumin, and progressive functional decline after hospitalization for acute clinical deterioration. A provider note stated that the resident’s overall clinical decline, poor nutritional status, and worsening hepatic synthetic dysfunction warranted notification of the responsible party to discuss goals of care, with recommendations for palliative care consultation and hospice transition. A later note documented that the responsible party was notified by voice message. During interview, the NP stated there was nutritional decline and that a voice message had been left for the responsible party to recommend hospice, but the responsible party did not return the call. The attending physician stated that they usually try to talk with the responsible party about a change in condition, but because the resident was doing better they did not speak with the responsible party about end-of-life planning. The facility also failed to notify the physician of medications not administered for another resident who was out of the facility for dialysis or appointments on multiple dates. The resident’s orders included multiple scheduled medications for pain, hypertension, ESRD, constipation, anticoagulation, COPD, schizophrenia, chronic pain, hypotension, pulmonary hypertension, supplementation, and depression. Review of the eMAR for two months showed repeated missed doses of several medications, including acetaminophen, amlodipine, calcium acetate, cetirizine, docusate, Eliquis, ipratropium-albuterol, lactobacillus, lidocaine patch, lurasidone, methocarbamol, metoprolol, midodrine, Revatio, renal capsule, and sertraline. Nursing staff documented that the resident was out at dialysis or out of the facility, but the record did not evidence physician notification of the multiple missed medications. Staff interviews confirmed that the resident left early for dialysis, did not receive morning medications before leaving, and that missed doses were simply documented as the resident being out.
Delayed Notification of Positive FOBT Result
Penalty
Summary
The facility failed to notify the resident in a timely manner of a significant health-related test result. The resident was admitted with diagnoses including ileostomy, scoliosis, fibromyalgia, and thyroid disease. After a change in condition with abnormal vital signs, the resident was sent to the hospital, diagnosed with pneumonia, and later returned to the facility. Following treatment with antibiotics for pneumonia and diarrhea, the provider instructed nursing staff to obtain a stool sample for C-diff testing, and an order was entered for a fecal occult blood test (FOBT) on the stool sample. The laboratory result from the stool sample was positive for blood on 05/06/26, but the provider follow-up note on 06/09/26 did not indicate that the resident had been notified of the result. The resident was not informed until the provider encounter on 06/17/26, when the positive FOBT was discussed and a gastrointestinal evaluation and colonoscopy were recommended. During interview, the resident stated she was not notified for a long time about the result and said she is not always informed of important changes in her care. The DON stated residents should be informed in a timely manner of important changes in their care and confirmed the resident was not informed of the FOBT result until 06/17/26.
Failure to Notify Physician of Elevated Blood Sugars
Penalty
Summary
The facility failed to notify the physician per physician orders when Resident #202 had blood glucose readings outside the ordered parameters. Resident #202 was admitted with diagnoses including insulin dependent diabetes, stroke, underweight, depression, anorexia, dementia, and high blood pressure. The quarterly MDS coded the resident as unable to complete the interview and as having short- and long-term memory difficulties, and the resident was receiving insulin injections over the prior seven days. The physician order dated 7/20/2026 directed staff to call the MD if blood glucose was less than 60 or greater than 250, and another order dated 4/26/2026 included sliding-scale insulin with a call to MD for blood sugar 350-400. The MAR and clinical record documented multiple elevated blood sugars, including 318, 347, 319, 308, 256, 308, 278, and 312, but there was no documentation that the physician or NP was notified of these results. An LPN stated she did not call anyone and acknowledged that she should have called, and the Medical Director stated that if there is an order to call, it should be followed.
Failure to Notify Responsible Party of Significant Changes and New Orders
Penalty
Summary
The facility failed to immediately notify the resident's representative when there was a significant change in Resident #1's physical status and when new treatments were ordered. Resident #1 was admitted with diagnoses including urinary tract infection, vitamin B deficiency, weight loss, and visual hallucinations, and her MDS reflected a BIMS score of 3, indicating severe cognitive impairment. On 5/31/26, a new order was received for cephalexin 500 mg by mouth four times a day for cellulitis, but the nursing progress notes did not document family notification related to the new order or the change in condition. On 6/08/26, a new order was received for ivermectin external lotion 0.5% for head lice, and there was also no documentation of family notification related to that new order or the change in condition. During interview, the resident's responsible party stated she was upset that the facility had not notified her about the resident's lower leg infection and lice treatment and said she was shocked by the resident's condition when she arrived at the facility. She verified that one emergency contact had an incorrect phone number and that another had a correct phone number, and stated neither was notified of the changes in condition. The DON stated the facility had been trying to obtain accurate contact information, was not sure why no notification occurred after the new number was obtained, and expected responsible parties to be notified of any change in condition, including new physician orders and treatments. The facility policy stated the resident's family member or legal guardian should be notified of significant changes in status unless otherwise specified, and that the nurse should document all attempts to contact the physician and family or legal representative.
Failure to Notify Physician of Wound Change
Penalty
Summary
The facility failed to notify the physician of a significant change in condition for resident #3 related to a chronic scalp lesion/wound, including the new onset of drainage. During an observation on 6/30/26 at 2:50 p.m., resident #3 was noted to have a scalp lesion/wound with black discoloration, drainage, and a foul odor. Weekly skin assessments dated 11/23/25, 11/30/25, and 12/7/25 documented drainage from the scalp lesion/wound. Review of nursing progress notes dated 11/23/25 through 12/9/25 showed no documentation that the physician was notified of the change in condition related to the drainage from the scalp lesion/wound. During interviews, staff stated the physician should be notified of new skin concerns and changes in a wound, including size, shape, color, or drainage, although one staff member said notification was done on a case-by-case basis and earlier changes were not reported because the physician was aware of the lesion on admission. Another staff member stated he did not recall being notified about concerns with the scalp lesion/wound before being notified of a maggot infestation.
Failure to Notify Provider of Behavioral Change Affecting Dialysis
Penalty
Summary
The facility failed to consult the resident’s primary care provider regarding changes in psychosocial status that affected his care, resulting in missed dialysis treatments for one resident. The resident was admitted with end stage renal disease and was ordered to receive hemodialysis every Monday, Wednesday, and Friday at 6:20 AM. The Quarterly MDS documented verbal behavioral symptoms directed toward others, and staff interviews confirmed the resident had verbal outbursts, cursed, and used derogatory language toward staff. Record review and interviews showed the resident missed dialysis treatments because of his behavior toward staff. An LPN notified the dialysis center and the resident representative when one dialysis treatment was missed, and the DON confirmed the missed treatment was due to the resident’s behavior. The DON also confirmed that the resident missed another dialysis treatment because of behavior and that the make-up dialysis was scheduled for a day when the resident could not go because it was the day of his son’s funeral. Interviews with the NP, MDS nurse, SSD, DON, and Administrator confirmed there was no documentation that the primary care provider was notified that the resident’s behaviors were interfering with dialysis treatments. The resident representative stated she was concerned about missed dialysis appointments and was not aware of any grief counseling offered after the death of the resident’s son. Staff also confirmed the resident had not been referred to the facility’s contract psychiatric services, despite the behavioral changes and missed treatments.
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