Confidentiality Breach in Employee Records
Summary
The facility failed to maintain the confidentiality of Criminal History Record Check (CHRC) records by including social security numbers on the employee information document, which was not requested. This deficiency was identified during a recertification survey through record review and interviews. The New York State Department of Health Criminal History Record Check Form 103 contained employees' social security numbers and other confidential personal information. During an interview, the New Employee Director acknowledged receiving this form during the onboarding process and confirmed that the information was secured in a locked cabinet, with only the director having access. However, the director admitted to inadvertently providing the documents containing private information to the administrator for distribution, recognizing this as a mistake that would not be repeated.
Penalty
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