Failure to Document Criteria for Secured Unit Placement
Summary
The facility failed to ensure proper documentation and assessment for the placement of residents in a secured unit, which is intended for individuals with specific needs related to dementia and wandering. Observations and interviews revealed that the secured unit required a code for entry and exit, and was equipped with wanderguard alarm sensors. However, the facility did not have clear criteria for placement on this unit, as evidenced by interviews with the Director of Nursing Services, the Administrator, and the Corporate Social Worker, who were unable to specify the criteria for placement. For several residents, including those with diagnoses such as dementia, schizoaffective disorder, and muscular dystrophy, the clinical records lacked documentation by the physician of the clinical criteria met for placement on the secured unit. Additionally, the records did not demonstrate that the secured unit was the least restrictive setting for these residents. For instance, one resident with severely impaired cognition and behavioral disturbances was placed on the unit without the required signatures from nursing, psychiatric providers, or the attending physician on the assessment form. Another resident, who was cognitively intact and did not exhibit wandering behaviors, expressed feeling imprisoned on the unit and was not allowed to make independent choices about leaving the unit. The facility's policy for the secured unit indicated that the interdisciplinary team, along with the resident or their representative, should identify those who need placement on the unit based on diagnoses, cognitive status, functional status, and behavioral health needs. However, the policy was not followed, as evidenced by the lack of physician documentation and interdisciplinary team assessments that were incomplete or missing required signatures. Interviews with staff, including LPNs and social workers, further highlighted the lack of a structured process for assessing and documenting the appropriateness of placement on the secured unit.
Penalty
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Two residents were placed in a secured mental health unit without required physician orders or assessments to determine their appropriateness for this level of restriction, resulting in involuntary seclusion. Facility staff confirmed that no orders or assessments were completed for these or thirteen other residents in the unit, contrary to facility policy requiring such evaluations before placement.
A resident with severe cognitive impairment and multiple diagnoses was improperly placed in a secured unit without documented justification. Despite being assessed as low risk for elopement and having no wandering behaviors, the resident was admitted to the secured unit due to a lack of available rooms and the Admissions Coordinator's decision, who lacked medical training. The facility's policy required evaluations for wandering and elopement risks, which were not followed in this case.
A resident was inappropriately placed on a secured memory care unit despite being cognitively intact and competent to make her own decisions. The facility failed to provide sufficient evidence to justify her placement, as there were no documented behaviors such as aggression or wandering. The resident expressed a desire to leave the secured unit, but the facility did not re-evaluate her need for such placement after she was deemed competent.
A resident was placed on a secure unit due to bed availability, despite being a low elopement risk and having intact cognition. The resident was not informed of her ability to leave the unit or given the access code, leading to feelings of confinement. The DON confirmed the placement was due to bed availability and acknowledged the oversight in not providing the resident with the door code or informing her of her right to leave.
A facility failed to ensure a resident met criteria for admission to the secure unit and was in the least restrictive environment. The resident, who was cognitively intact and cooperative, was placed in the secure unit without displaying behaviors warranting such placement and without physician documentation or consent. The facility did not follow its policy requiring a mental and physical assessment and interdisciplinary team documentation.
Failure to Assess and Obtain Orders for Secured Unit Placement Resulting in Involuntary Seclusion
Penalty
Summary
The facility failed to ensure that residents placed in the secured mental health unit (MHU) had appropriate physician orders and assessments to justify their placement, resulting in involuntary seclusion. Specifically, two residents were found residing in the secured MHU without any documented orders or completed assessments to determine their appropriateness for this level of restriction. One resident had severely impaired cognition and was receiving hospice services, while the other was cognitively intact and reported feeling depressed and inappropriately placed in the secured unit. Both residents' records lacked evidence of the required admission process to the MHU. Interviews with facility staff, including the Director of Social Services, DON, and Administrator, confirmed that not only these two residents but also thirteen additional residents in the secured MHU did not have the necessary orders or assessments for their placement. Facility policy required the admissions team to screen and assess residents before placement in the behavioral unit, but this process was not followed. The facility's abuse prevention policy also stated that residents should be free from involuntary seclusion, which was not upheld in these cases.
Improper Admission to Secured Unit
Penalty
Summary
The facility failed to ensure that a resident met the criteria to be admitted to and reside on the secured unit. This deficiency involved a resident who was admitted with multiple diagnoses, including anoxic brain damage, traumatic brain injury, and bipolar disorder, among others. The resident was severely cognitively impaired and required substantial assistance for daily activities. Despite being assessed as low risk for elopement and having no documented behaviors of wandering or exit-seeking, the resident was placed in the secured unit without documented justification. The decision to place the resident in the secured unit was made by the Admissions Coordinator, who lacked medical training and was unaware of specific guidelines for admission to the secured unit. The resident's parent was initially assured that the facility could address the resident's needs and provide therapy and socialization with peers of similar age. However, upon admission, the resident was placed in the secured unit due to a lack of available rooms and the Admissions Coordinator's belief that the resident would receive more attention there due to a seizure disorder. The Medical Director stated that the secured unit was intended for residents who were a threat to leave the facility or had dementia, and that placement should be determined on a case-by-case basis. The facility's policy for the secured unit emphasized providing a safe environment and preventing accidents related to wandering and elopement, with evaluations conducted as part of the preadmission process and upon changes in residents' conditions or functionality.
Inappropriate Secured Unit Placement for Competent Resident
Penalty
Summary
The facility failed to ensure that a resident, identified as Resident #103, resided in the least restrictive environment and was free from involuntary seclusion. Resident #103 was placed on a secured memory care unit despite being cognitively intact and competent to make her own decisions. The resident's medical records and progress notes did not provide sufficient evidence to justify her placement on the secured unit, as there were no documented behaviors such as yelling, screaming, verbal aggression, wandering, or medication non-compliance that would necessitate such a restrictive environment. Resident #103 had a history of schizoaffective disorder, bipolar type, and mild dementia with other behavioral disturbances. Despite these diagnoses, the resident was deemed competent and capable of making her own decisions, as confirmed by a statement of expert evaluation. The resident expressed her desire to leave the secured unit and was aware of her rights to make decisions regarding her care. However, the facility did not re-evaluate her need for secured unit placement after she was determined competent, and there was no documentation supporting the necessity of her continued confinement. Interviews with facility staff, including the Administrator and Social Worker Assistant, revealed that Resident #103's placement on the secured unit was initially influenced by her family's request and her past behaviors. However, staff acknowledged that there was no current evidence of behaviors that would justify her placement on the secured unit. The facility's policy required a diagnosis of dementia or other health conditions that would benefit from increased supervision, but Resident #103 did not exhibit behaviors that posed a risk to herself or others, nor did she have a history of elopement or exit-seeking behaviors.
Failure to Ensure Proper Placement on Secure Unit
Penalty
Summary
The facility failed to ensure that residents met the criteria to be admitted to and reside on the secure unit, affecting one resident who was reviewed for involuntary seclusion. The resident, who had diagnoses including neuropathy, muscle weakness, lack of coordination, and anxiety, was admitted to the secure unit due to a lack of available beds elsewhere, despite having intact cognition and being assessed as a low elopement risk. The resident's care plan did not include any information related to the secure unit, and there were no physician orders or documentation justifying the placement on the secure unit. The resident was not informed of her ability to leave the secure unit or given the access code to do so, which was confirmed by both the resident and the Director of Nursing (DON). The DON acknowledged that the resident was placed on the secure unit due to bed availability and was not provided with the door code or informed of her right to leave the unit. This oversight resulted in the resident feeling as though the secure unit was akin to a prison, as she was not made aware of her autonomy to leave the unit at will.
Failure to Ensure Resident Met Criteria for Secure Unit Admission
Penalty
Summary
The facility failed to ensure that a resident met the criteria for admission to the secure unit and was in the least restrictive environment available. The resident, who was cognitively intact with a BIMS score of 13 out of 15, was admitted to the secure unit despite not displaying any behaviors such as hallucinations, delusions, wandering, or exit-seeking that would warrant such placement. The resident was documented as being pleasant, cooperative, and compliant with care and medications, and there was no physician documentation indicating a benefit from residing in the secure unit. Additionally, the resident did not sign a consent to be in the secure unit, and a psychiatric consult conducted later confirmed the resident was alert, oriented, and without any acute psychosis or disturbance of perception. The facility's policy for the secure unit requires a mental and physical assessment documenting that the resident would benefit from such an environment, along with interdisciplinary team documentation that the secure unit is the least restrictive approach. However, the facility did not follow this policy, as there was no initial psychiatric consult or physician documentation supporting the resident's placement in the secure unit. The facility's failure to adhere to its policy and ensure the resident was in the least restrictive environment led to the deficiency identified in the report.
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