Failure to Reconcile Discharge Orders Leads to Baclofen Toxicity and Immediate Jeopardy
Penalty
Summary
A deficiency occurred when a registered nurse failed to properly review and reconcile conflicting hospital discharge instructions for a resident who had end-stage renal disease and was dependent on hemodialysis. The discharge documents from the general acute care hospital contained contradictory orders: one stated that Baclofen should not be used due to causing confusion, while another listed Baclofen as a medication to continue. The nurse did not review the entire set of discharge instructions for accuracy, nor did she clarify the conflicting orders with the resident's physician before transcribing and administering Baclofen. As a result, the nurse administered multiple doses of Baclofen to the resident without physician verification, contrary to the facility's policy requiring such verification for hospital transfer orders. There was no documentation indicating that the nurse contacted the attending physician to resolve the discrepancy. The resident subsequently experienced shortness of breath, elevated blood pressure, generalized weakness, and increased confusion, which led to a change of condition and transfer to the hospital. At the hospital, the resident was diagnosed with acute toxic encephalopathy due to Baclofen toxicity and required hemodialysis. Interviews with facility staff, the resident's family, and medical professionals confirmed that the medication error was due to the failure to reconcile and verify the discharge orders, and that the facility's policy and standard admission process were not followed. The incident resulted in an Immediate Jeopardy situation due to the serious harm caused to the resident.
Removal Plan
- The admitting nurse verified the admissions orders with the attending physician.
- A medication error report for Baclofen was completed and reported to the attending physician and Resident 10's family.
- The Interim Chief Clinical Officer (CCO)/Designee provided a 1:1 in-service training to RN 1 on reviewing discharge orders, reconciling and verifying orders with attending physicians prior to carrying out the orders, and the facility's policy requiring verification of GACH orders with the attending physician before medications are transcribed for administration.
- A random audit of all in-house patients was completed by the Health Information Manager (HIM) and the Interim CCO/designee.
- All residents receiving Baclofen were identified and reviewed.
- A random audit of all newly admitted residents was conducted by the HIM and Interim CCO/designee.
- All identified residents' physician orders were reviewed and reconciled with their attending physicians.
- The Director of Staff Development (DSD)/Clinical Trainer provided re-training to licensed nurses on entering orders into the Electronic Treatment Administration Record (eMAR/eTAR) prior to/pending confirmation, reconciliation, and verification of orders.
- Licensed nurses on leave, vacation, out sick, or newly hired will be educated prior to the start of their shift.
- The DSD and Clinical Trainer conducted in-service training for licensed nursing staff on the facility's policy requiring verification of GACH orders with the attending physician before medications are transcribed for administration.
- Training will continue until all licensed nursing staff have attended.
- Nurses on leave, vacation, out sick, or newly hired will be educated prior to the start of their shift.
- A root cause analysis (RCA) was conducted, revealing multiple system-level factors contributing to the medication reconciliation error, including knowledge gaps, inconsistent policy application, lack of structured admission process, and limited leadership oversight.
- A multidisciplinary team (Medical Director, Executive Director, Chief Clinical Officer, Director of Staff Education, Regulatory Compliance Nurse) was assigned specific roles to monitor, oversee, and implement corrective actions, conduct audits, provide ongoing training, update policies, and ensure compliance and quality improvement.